Admin & Finance Assistant

FOVC SDN BHD; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A local company in Shah Alam is seeking an Administrative Support professional to ensure efficient office operations. Key responsibilities include managing clerical tasks, assisting with bookkeeping, processing invoices, and maintaining filing systems. The ideal candidate will handle office supplies management, coordinate meetings, and support the finance team. This role offers various benefits, including EPF, SOCSO, annual leave, and health insurance.

Benefits

EPF

SOCSO

Annual Leave

Medical Leave

Health Insurance

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Carry out clerical duties such as answering phone calls, responding to emails, and preparing documents.
• Assist in basic bookkeeping and financial record‑keeping tasks.
• Process invoices, payments, and expense reports accurately and in a timely manner.
• Maintain and organize both digital and physical files.
• Assist with the preparation of financial reports and statements.
• Support the finance team with data entry and reconciliation activities.
• Manage office supplies inventory and place orders when necessary.
• Coordinate meetings and appointments, including scheduling and logistics.
• Assist in the preparation of presentations and reports.
• Handle incoming and outgoing mail and packages.
• Assist in the coordination of company events and activities.
• Ensure compliance with company policies and procedures.
• Provide support to other departments as needed.
• Perform other duties as assigned by the supervisor.

Job description

Provide administrative support to ensure efficient operation of the office.

Carry out clerical duties such as answering phone calls, responding to emails, and preparing documents.

Assist in basic bookkeeping and financial record‑keeping tasks.

Process invoices, payments, and other financial transactions accurately.

Maintain organized filing systems, both physical and digital.

Support the finance team with data entry, reconciliation, and report preparation.

Assist in managing office supplies and equipment, ensuring adequate stock levels.

Coordinate meetings, appointments, and travel arrangements for staff.

Handle sensitive information in a confidential and professional manner.

Support ad‑hoc projects and tasks as assigned by supervisors.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Carry out clerical duties such as answering phone calls, responding to emails, and preparing documents.
• Assist in basic bookkeeping and financial record‑keeping tasks.
• Process invoices, payments, and expense reports accurately and in a timely manner.
• Maintain and organize both digital and physical files.
• Assist with the preparation of financial reports and statements.
• Support the finance team with data entry and reconciliation activities.
• Manage office supplies inventory and place orders when necessary.
• Coordinate meetings and appointments, including scheduling and logistics.
• Assist in the preparation of presentations and reports.
• Handle incoming and outgoing mail and packages.
• Assist in the coordination of company events and activities.
• Ensure compliance with company policies and procedures.
• Provide support to other departments as needed.
• Perform other duties as assigned by the supervisor.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Health Insurance