Accounts Receivable Associate Executive/ Executive

Telum Media Group Pte Ltd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent media organization in Kuala Lumpur is seeking an ambitious Accounts Receivable Associate Executive to join the Accounts Receivable Team. This role focuses on invoicing, managing debtor accounts, and maintaining strong client relationships. The ideal candidate should have over 3 years of experience in Accounts Receivable and be proficient in ERP systems like SAP and Oracle. The successful candidate will help achieve departmental targets through timely and accurate execution of tasks.

Qualifications

• 3+ years in Accounts Receivable, Credit Control and Invoicing.
• Proven record in collections, billing, and dispute resolution.
• Skilled in procurement and compliance.

Responsibilities

• Process invoices and purchase orders accurately and on time.
• Monitor and manage debtor accounts, ensuring timely collection of payments.
• Respond to client queries promptly and professionally.

Skills

Analytical & Problem-Solving

Communication & Attention to Detail

Time Management

Tools

SAP

Oracle

Ariba

Advanced Excel

Job description

Accounts Receivable Associate Executive/ Executive

We are looking for an ambitious Accounts Receivable Associate Executive / Executive to join our Accounts Receivable Team in Malaysia. As part of the Accounts Receivable Team, you will work in a fast-paced environment, working closely with the Accounts Receivable Manager and the Head of Client Department, as well as the wider Client Department, to ensure the effective management of the company’s accounts receivable.

This role focuses invoicing and day-to-day debtor management, and maintaining strong client relationships. The Accounts Receivable Associate Executive / Executive plays a vital role in achieving departmental targets through the timely and accurate execution of tasks.

Prime responsibilities & duties

Invoicing Management

Process invoices and purchase orders (POs) accurately and on time.

Debtor Management

Monitor and manage debtor accounts, ensuring timely collection of payments.

Follow up with clients and resolve minor invoice disputes, escalating issues to your Line Manager and the Client Department as needed.

Debtor Analysis

Reconcile accounts by resolving discrepancies in collaboration with internal teams.

Client Query Management

Respond to client queries via our client engagement system promptly and professionally.

Manage client communication channels to ensure high service standards.

Task and Process Management

• Complete assigned tasks with accuracy and within deadlines.
• Support process improvements and contribute to operational efficiency.
• Suggest and test workflow improvements.
• Prepare audit documentation and address findings.
• Any other work that may reasonably come up in normal line of duty.

Dimensions of the job

• Manage accounts receivable and ensure timely payment collection.
• Support accurate invoicing and procurement to prevent revenue loss.
• Respond promptly to client queries and resolve disputes quickly.
• Process high volumes of invoices and purchase orders within tight deadlines.
• Identify and implement workflow improvements.
• Test and provide feedback on new systems and processes.

Core competencies

Knowledge:

Accounts Receivable and Credit Control: Strong understanding of Accounts receivable processes, aging reports, credit policies, and dispute resolution.

Billing and Invoicing: Expertise in accurate, timely invoicing and procurement documentation review.

Procurement Handling: Proficient in preparing and submitting client documentation.

Compliance: Skilled in audit preparation.

Client Relationship Management: Maintain positive client relationships and ensure timely collections.

Skills

Analytical & Problem-Solving: Analyse financial data(DSO), identify trends, and resolve issues.

Communication & Attention to Detail: Clear communication and accuracy in tasks.

Time Management: Prioritize tasks to meet tight deadlines.

Experience

3+ years in Accounts Receivable, Credit Control and Invoicing.

Proven record in collections, billing, and dispute resolution.

Skilled in procurement and compliance.

Proficient in ERP systems (SAP, Oracle, Ariba) and advanced Excel.

Experience with accounting, client department and client engagement system software are a plus.

Proactive and solution oriented.

Process improvement - Identify, propose, and implement improvements in invoicing, procurement, and debtor management processes to improve efficiency and accuracy.

Team player with strong adaptability.

Client-focused, ensuring positive relationships.

Maintains integrity and confidentiality.

Compliance and risk management - Ensure that all accounts receivable, procurement, and invoicing processes comply with internal policies, external regulations, and industry standards.

Work closely with the revenue teams and other Departments to ensure seamless communication and resolution of financial issues.

Application questions

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years’ experience do you have as an Accounts Receivable Executive?
• Which of the following accounting tasks are you familiar with?
• How many years of credit control experience do you have?
• Do you have previous invoicing experience?