Accounts & Admin Executive

Ergoworks Lifestyle Pte Ltd; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading lifestyle company located in Selangor is seeking an Accounts & Administration Executive to provide essential support in accounting, order administration, purchasing, and general office administration. The ideal candidate should possess a Diploma or Bachelor’s Degree, with 2–4 years of relevant experience. Responsibilities include managing daily accounting tasks, processing orders, and assisting with general administrative duties. The role demands strong organizational skills, attention to detail, and proficiency in Microsoft Office and AUTOCOUNT systems.

Qualifications

• 2–4 years of relevant experience in accounts and administrative roles.
• Basic knowledge of accounting principles and bookkeeping.
• Proficient in Microsoft Office and AUTOCOUNT accounting systems.

Responsibilities

• Handle daily accounting transactions including accounts payable and accounts receivable.
• Prepare invoices, debit/credit notes, and payment vouchers.
• Process sales orders, purchase orders, and delivery orders accurately.
• Provide day-to-day administrative support to managers and the General Manager.

Skills

Organizational skills

Attention to detail

Time management

Communication skills

Interpersonal skills

Education

Diploma or Bachelor’s Degree in Accounting or related field

Tools

Microsoft Office (Excel, Word)

AUTOCOUNT accounting system

Job description

THE ROLE:

The Accounts & Administration Executive provides essential support in partial accounting functions, order administration, purchasing, and general office administration. This role ensures smooth day-to-day operations by supporting managers and the General Manager with accurate financial records, efficient procurement, and effective administrative coordination.

KEY RESPONSIBILITIES

1. Accounting & Finance Support (Partial Accounting)

• Handle daily accounting transactions including accounts payable (AP) and accounts receivable (AR)
• Prepare invoices, debit/credit notes, and payment vouchers
• Perform payment reconciliations and maintain proper accounting records
• Assist in month-end closing and basic financial reporting
• Liaise and work with HQ Finance Manager when required
• Ensure proper filing and documentation of financial records

2. Order Administration

• Process sales orders, purchase orders, and delivery orders accurately
• Coordinate with sales, warehouse, and logistics teams to ensure timely order fulfillment
• Maintain order tracking and update order status in the system
• Handle order-related documentation and customer/supplier communication

3. Purchasing & Inventory Support

• Source and purchase office supplies, retail goods, and operational items
• Issue purchase orders and follow up on delivery schedules
• Liaise with suppliers on pricing, availability, and payment matters
• Maintain purchasing records and support basic inventory tracking

4. General Administration & Office Support

• Provide day-to-day administrative support to managers and the General Manager
• Handle general office administration including filing, document control, and correspondence
• Coordinate office facilities, supplies, and vendor services
• Support HR-related admin tasks such as staff records, leave tracking, and onboarding documentation (if required)
• Perform ad-hoc administrative tasks as assigned

Requirements & Qualifications

• Diploma or Bachelor’s Degree in Accounting, Business Administration, Finance, or a related field
• Minimum 2–4 years of relevant experience in accounts and administrative roles
• Basic knowledge of accounting principles and bookkeeping
• Proficient in Microsoft Office (Excel, Word) and AUTOCOUNT accounting systems
• Strong organizational and time management skills
• Good attention to detail and accuracy
• Able to work independently and handle multiple tasks
• Effectively bilingual in English and Chinese. Good communication and interpersonal skills