Accounts & Admin Assistant

Wantjoin; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading e-commerce solutions provider in Kuala Lumpur is looking for a detail-oriented Accounting Assistant. The role involves managing data entry, generating financial reports, and assisting with accounts payable and receivable. Candidates must have a diploma in Accounting or related fields, proficiency in Mandarin, and ideally experience in bookkeeping within a fast-paced environment. The position offers benefits like medical coverage, performance bonuses, and contributions to EPF, SOCSO, and EIS.

Benefits

EPF, SOCSO & EIS contributions

Performance bonus & increment

Medical coverage

Parking provided

Friendly and supportive team environment

Qualifications

• Proficiency in Mandarin is preferred for effective communication.
• Experience reconciling sales from e-commerce platforms is a plus.
• Basic understanding of SST filings and Malaysian statutory requirements.

Responsibilities

• Perform daily data entry and generate financial reports.
• Assist in maintaining full sets of accounts with high accuracy.
• Conduct monthly bank reconciliations for cash book accuracy.
• Manage payments and monitor overdue payments from retailers.
• Oversee general office maintenance and HR records.

Skills

Basic bookkeeping knowledge

High degree of accuracy in data entry

Proficiency in Mandarin

Attention to detail

Proactive mindset

Education

Diploma in Accounting, Finance, Business Studies, or professional certificate (e.g., LCCI, CAT)

Tools

SQL Accounting System

AutoCount

Excel (VLOOKUP, Pivot Tables)

Job description

Founded in 2013 in Singapore, Wantjoin Group began as a global distribution hub for leading consumer electronics brands. In 2017, we expanded into e‑commerce, helping international brands scale their digital business across Southeast Asia.

Today, with offices in Singapore, Malaysia, Thailand, Indonesia, and Vietnam, we not only provide end‑to‑end e‑commerce solutions but are also an OEM/ODM smart‑watch solution provider, supplying innovative products to well‑known global brands and building our own smart‑watch brand.

Our Malaysia team is small, agile, and entrepreneurial—a flexible environment where everyone has the chance to take ownership, gain start‑up experience, and grow together. We are driven, forward‑looking, and never satisfied with the status quo, always seeking new ways to innovate and improve.

Job scope

• Perform daily data entry and generate financial reports using the SQL Accounting System.
• Assist in maintaining full sets of accounts (AP, AR, and GL) with high accuracy.
• Systematically organize and archive all financial documents (Invoices, Receipts, Payment Vouchers).
• Perform monthly bank reconciliations to ensure cash book accuracy.
• Reconcile daily/weekly sales statements from Shopee, Lazada, Shopify, and TikTok Shop.
• Verify that platform payouts match actual orders shipped and identify any missing payments.
• Audit and track merchant fees, shipping subsidies, and marketing expenses (Ads/Vouchers) deducted by platforms.

Credit & payment management (AR/AP)

• Issue invoices, delivery orders (DO), and credit/debit notes for distribution partners.
• Monitor aging reports and proactively follow up on overdue payments from retailers.
• Manage payments to brand principals (suppliers) and ensure timely settlement of office utilities/rent.
• Coordinate monthly physical stock‑takes and reconcile data with the SQL system to prevent stock loss.
• Lead the transition to e‑invoicing, ensuring all transactions comply with LHDN 2026 mandates.
• Prepare data for SST filings and provide necessary documentation for year‑end audits and tax agents.

Administrative & HR support

• Oversee general office maintenance and pantry inventory.
• Manage staff claim processing and maintain basic HR records (Leave/Attendance).

Job requirements

Minimum qualifications

• Education: Diploma in Accounting, Finance, Business Studies, or a professional certificate (e.g., LCCI, CAT).
• Language: Proficiency in Mandarin is preferred for effective communication with suppliers and handling product documentation.
• Core skills: Basic bookkeeping knowledge and a high degree of accuracy in data entry.
• Attitude: A meticulous, organized, and proactive mindset with the ability to work in a fast‑paced e‑commerce environment.

Preferred skills & advantages (nice‑to‑have)

• Software proficiency: Experience with SQL Accounting System or AutoCount is a significant advantage.
• E‑commerce experience: Prior experience reconciling sales from platforms like Shopee, Lazada, or TikTok Shop.
• Advanced Excel: Familiarity with VLOOKUP and Pivot Tables will be prioritized.
• Compliance knowledge: Basic understanding of SST filings and the upcoming LHDN e‑invoicing (MyInvois) mandates.
• Statutory familiarity: Basic knowledge of Malaysian statutory requirements (EPF, SOCSO, EIS).

Benefits

• EPF, SOCSO & EIS contributions.
• Performance bonus & increment.
• Medical coverage.
• Parking provided.
• Friendly and supportive team environment.