Accounting & Administrative Executive

Evoxt Sdn Bhd; Kuala Lumpur; On-site; MYR 30,000 - 50,000; Full time

Job summary

A financial services company in Kuala Lumpur seeks an experienced accountant to manage financial transactions, handle invoicing, and assist with compliance support. The ideal candidate will possess practical accounting experience, proficiency in QuickBooks, and bilingual capabilities in English and Mandarin. Strong attention to detail and the ability to work independently are essential for maintaining accurate records and assisting in administrative tasks.

Qualifications

• No formal diploma or degree required; practical accounting experience is essential.
• Proficient in English and Mandarin to effectively communicate with clients.
• Experience with QuickBooks or similar accounting platforms.
• Understanding of eInvoice, invoicing flows, and basic year-end accounting processes.
• Able to handle confidential financial information with integrity.

Responsibilities

• Manage and record all financial transactions in QuickBooks.
• Handle invoicing and eInvoicing submissions accurately and promptly.
• Reconcile customer payments from multiple gateways.
• Process refunds, adjustments, and account corrections.
• Prepare data for year-end financial reporting.
• Assist with general administrative tasks and office upkeep.

Skills

Practical accounting experience

Proficiency in English and Mandarin

Attention to detail

Good communication skills

Organizational skills

Ability to work independently

Tools

QuickBooks

Job description

No formal diploma or degree required — practical accounting experience is essential.

Proficient in English and Mandarin to effectively communicate with Mandarin-speaking clients (spoken & written).

Experience with QuickBooks or similar accounting platforms.

Understanding of eInvoice, invoicing flows, and basic year-end accounting processes.

Strong attention to detail with a high level of accuracy.

Able to handle confidential financial information with integrity.

Good communication and organizational skills.

Proven ability to work independently with minimal supervision.

Experience in handling customer payment reconciliation or financial workflows is a plus.

Accounting & Finance

Manage and record all financial transactions in QuickBooks.

Handle invoicing and eInvoicing submissions accurately and promptly.

Reconcile customer payments from multiple gateways (FPX, Stripe, PayPal, bank transfers).

Process and record refunds, adjustments, and account corrections.

Prepare data for year-end financial reporting.

Coordinate with the company auditor during annual audits.

Maintain clear, organized, and up-to-date financial records.

Manage routine finance tasks, including affiliate payout preparation and handling small financial operations.

Administrative & Compliance Support

Assist with general administrative tasks and office upkeep.

Record, document, and follow up on account or service-related cases requiring internal review.

Handle customer abuse/compliance notifications (common for VM hosting companies), investigate cases, and coordinate responses professionally.

Maintain proper logs, documentation, and records for all compliance matters.

Track and manage vendor invoices, renewals, and subscriptions (servers, domains, software, etc.).

Prepare reports or summaries for management when needed.

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