Account Assistant

Sin-Kung Logistics; Selangor; On-site; MYR 40,000 - 60,000; Full time

Job summary

A logistics company in Malaysia is seeking an Accounts Payable Assistant to manage invoice processing, payment runs, and vendor records. The ideal candidate will have a diploma in Accounting or Finance and experience with accounting software. Key responsibilities include reconciling transactions, ensuring compliance with regulations, and supporting the accounting team. Strong organizational skills and attention to detail are essential. This role contributes to the financial reporting and efficiency of the company's operations.

Qualifications

• Minimum SPM or equivalent, with preferred Diploma in Accounting or Finance.
• Prior experience in an accounting role is advantageous.
• Understanding of basic accounting principles and practices.
• Experience with accounting software and ERP systems.
• Familiarity with compliance requirements related to accounts payable.

Responsibilities

• Review, verify, and process invoices for goods and services.
• Prepare and execute payment runs for timely payments.
• Reconcile accounts payable transactions and resolve discrepancies.
• Maintain and update vendor records and address queries.
• Assist in preparation of accounts payable reports.

Skills

Attention to detail

Organizational skills

Communication skills

Analytical skills

Time management

Team collaboration

Education

Diploma in Accounting or Finance

Tools

SAP

Oracle

QuickBooks

Job description

Invoice Processing

Review, verify, and process invoices for goods and services.

Payment Processing

Prepare and execute payment runs, ensuring timely payment of invoices.

Reconciliation

Reconcile accounts payable transactions and resolve any discrepancies or issues.

Vendor Management

Maintain and update vendor records, and address any queries or disputes with suppliers.

Financial Reporting

Assist in the preparation of accounts payable reports and provide support for month-end and year-end financial close processes.

Compliance

Ensure compliance with company policies, accounting standards, and relevant laws and regulations.

Documentation

Maintain accurate and organized records of all accounts payable transactions.

Expense Reports

Process employee expense reports and ensure compliance with company policies.

Support

Provide support to the accounting team and assist with other accounting-related tasks as needed.

QUALIFICATIONS

• Minimum SPM or equivalent, with a Diploma in Accounting or Finance preferred.
• Prior experience in an accounting role is advantageous.

KNOWLEDGE & EXPERIENCE

• Understanding of basic accounting principles and practices.
• Experience with accounting software and ERP systems (e.g., SAP, Oracle, QuickBooks).
• Familiarity with relevant regulations and compliance requirements related to accounts payable.

SKILLS & COMPETENCIES

• High level of accuracy and attention to detail in processing financial transactions.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Excellent verbal and written communication skills to interact effectively with vendors and colleagues.
• Strong analytical and problem-solving skills to identify and resolve discrepancies.
• Effective time management skills to prioritize tasks and manage workload efficiently.
• Ability to work collaboratively as part of a team.

OTHER

• Maintain the confidentiality of all company and client information.
• Refer to the department chart on the reporting structure.
• Ensure timely completion of tasks as per the defined SOPs.
• Perform any other tasks or responsibilities as required by the business to ensure the smooth operation and success of the company. This includes, but is not limited to, duties that may not be explicitly listed in this job description but are deemed necessary by management to meet the evolving needs of the business.