Account and Admin Assistant

SHAH ALAM; Shah Alam; On-site; MYR 20,000 - 100,000; Full time

Job summary

A finance and accounting firm in Shah Alam is looking for a full-time non-executive with 1-3 years of experience. The candidate should have a Bachelor's degree in Finance/Accountancy/Banking. Responsibilities include managing accounts, data entry, issuing invoices, and handling general office administration tasks. The position offers a salary between RM 2,000 to RM 2,500 per month with medical and dental coverage.

Benefits

Medical and dental coverage

EPF/SOCSO/EIS

Qualifications

• Must possess at least Bachelor's Degree/Professional Degree/Diploma in Finance/Accountancy/Banking or equivalent.
• Fresh graduates or less than one year experience are encouraged to apply.

Responsibilities

• Manage and finalize various accounts ensuring accuracy.
• Prepare payment and cash vouchers maintaining records.
• Perform monthly bank reconciliation to align records.
• Issue Sale Invoice and Delivery Order according to customer orders.
• Handle general office administration tasks.

Skills

Financial record keeping

Data entry

Communication

Negotiation

Education

Bachelor's Degree in Finance/Accountancy/Banking

Job description

Financial & Accounting Responsibilities

• Manage and finalize various accounts including statements, debtor controls, buffer accounts, balance sheets, consumption charts, and fixed assets, ensuring accuracy and compliance.
• Prepare payment vouchers, cash vouchers, and journal vouchers with supporting documents, maintaining proper financial transaction records.
• Issue debit notes and credit notes accurately, reflecting financial transactions when necessary.
• Prepare Statements of Account (SOA) and ensure timely delivery to customers, facilitating transparent communication of financial status.
• Perform monthly bank reconciliation, ensuring alignment between bank records and company accounts.
• Ensure accurate and up-to-date recording of customer collections, maintaining financial integrity.
• Accurately perform data entry, printing, and filing tasks, maintaining organized financial records.
• Verify and record suppliers’ invoices and payments accurately into systems, facilitating smooth procurement processes.
• Prepare payments to suppliers according to agreed credit terms, ensuring compliance with agreements.
• Timely update petty cash transactions accurately, maintaining transparency and accountability.
• Handle ad-hoc tasks as required, demonstrating flexibility and adaptability.

Procurement

• Maintain and update sales and customer records.
• Issuing Purchase Order according to internal demand.
• Ensure Invoice received from our restaurant tally with the Purchase Order.
• Evaluate offers from suppliers who can supply items required and negotiate for better prices.
• Prepare cost analyses/comparison.
• Follow up with suppliers, as needed, to confirm or change orders and arrange delivery of goods (tracks the shipment and deliveries of the items).
• Liaise with warehouse staff to ensure all products arrived in good condition before GRN was made.
• Transfer Purchase Order to Good Received Note (GRN) in SQL system which confirming that items have been received.
• Ensure purchase order made was completed before closed.
• Filling and Documentation for all Monthly Purchasing Order that had been closed.

Sales & Marketing

• Issuing Sale Invoice And Delivery Order according to order received from customer.
• Preparing Sticker label for our product before deliver to supermarket.
• Filling and Documentation for Monthly Sale Invoice record according to the running number.

General Office Administration

• Answering incoming call.
• Drafting document.
• Handling guest.
• Perform any other duties/responsibilities which assigned from time to time.

Job Details

• Contract Type: Full-time
• Job Type: Non-Executive
• Experience Level: 1-3 years
• Job Category: Admin/Data Entry
• Minimum Education: Must possess at least Bachelor's Degree/Professional Degree/Diploma in Finance/Accountancy/Banking or equivalent. Fresh graduate or less than one year experience are encouraged to apply.
• Language Required: English, Bahasa Malaysia, Mandarin/Cantonese
• Nationality Preferred: Malaysians Only
• Gender Preferred: All Genders
• Own Transport: Car/Van

Salary & Benefits

• Salary: RM 2,000 to RM 2,500 per month
• Working Hours: Five days’ work, 8.30 am to 5.00 pm (Monday-Thursday), 8.30am – 5.30pm (Friday)
• Medical and Dental Coverage for all staff. EPFSOCSO/EIS