Account & Admin Executive

SHS Plastics Industries; Kulai; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading manufacturing company in Malaysia is seeking a financial manager to oversee financial reporting, administrative operations, and human resource activities. The successful candidate will prepare accounts and reports, manage payroll, and supervise staff. Candidates should have a degree in accounting or finance and possess strong leadership skills. This role offers the opportunity to make a significant impact within the organization and contribute to its success.

Qualifications

• Experience in preparing monthly closing and financial reports independently.
• Proficient in managing payroll and human resource activities.
• Ability to supervise administrative operations and coach team members.

Responsibilities

• Prepare full set of accounts and financial reports.
• Oversee administrative and operational tasks within the company.
• Manage HR activities including recruitment and payroll processing.

Skills

Financial reporting

Accounting skills

Team leadership

Payroll management

Education

Degree in Accounting or Finance

Job description

Financial Responsibilities

• i) Prepare full set of account; prepare monthly closing and financial reports (P&L, Balance sheet, debtors and creditors Aging Report, sales report, production report and other reports when necessary) independently under minimum / no supervision.
• ii) Must prepare Accrual, Journal Data Entries, Fixed Assets and Depreciations'.
• iii) Manage various aspects of month end closing activities including ensuring proper cut off and timely reconciliation of balance sheet accounts.
• iv) Prepare Cheques, payment vouchers, journal vouchers, bank reconciliations and debit / credit note issuing.
• v) Ensuring timely credit collection from customers and monitor daily/ weekly/ monthly cash flow movement to ensure sufficient fund is maintained for operation requirements.
• vi) Ensuring proper issuing of Suppliers payment Cheque.
• vii) Ensure proper recording and filling of documents are maintained.
• viii) Petty Cash Control and other Miscellaneous Payment.
• ix) Sales tax and GST report submission.
• x) Annual EA form submission for all employees.

Administrative and Operations

• xi) Responsible for Administrative and Operation activities within the company and delegate tasks to appropriate departments.
• xii) Supervise, Coach and Guide the Admin Assistant in the day to day Administrative Operation.
• xiii) Conduct Month and stock audit and present stock report after Admin Assistant has done reconciliation of stocks with Warehouse and Production.
• xiv) Supervise the issuing of Invoice and Delivery Order done by the Admin Assistant.
• xv) Supervise the purchase order issued done by the Admin Assistant.
• xvi) Supervise the transportation carriage inwards and outwards done by the Admin Assistant with the forwarder.
• xvii) Liaise with Store department for the maintenance and inspection of all company vehicles.
• xviii) Liaise with Production and Store department for timely and prompt and shipments.
• xix) Need to help to run errands to Banks, Auditors and Immigration office.

Human Resource

• xx) Responsible for Human Resource activities within the company.
• xxi) Payroll checking after Admin Assistant has done the calculation and government report submission.
• xxii) Interview and Recruitment of new staff and workers.
• xxiii) Provide prompt and accurate Apportionment and Confirmation Letters to all staff and work.
• xxiv) Issue warning/ termination letters to all delinquent workers.
• xxv) Work with various department heads to ensure observance of safety rules and regulations and personal safety at the workplace.

And to perform other ad-hoc tasks/ assignment as and when required by the management.