lavori in località Reynosa (Messico)

** IMPORTANT ** WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED:

https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

JOB TITLE: Administrative & Accounting Virtual Assistant

JOB ID: ALEJO1

INDUSTRY: Construction

LOCATION: LATAM (Spanish & English)

JOB STATUS: Full Time

WORK SCHEDULE: 8:00am to 5:00pm CST (paid bi-weekly)

SALARY: $7 - $8 (Possible commission/bonus)

TARGET START DATE: ASAP

We are a rapidly growing service-based company seeking a highly skilled, detail-oriented Administrative & Accounting Virtual Assistant to manage critical financial and administrative operations. As our business expands, we need someone who is proactive, accurate, bilingual (preferred), and able to keep pace with a fast-moving workflow without constant supervision.

This role is ideal for someone with strong bookkeeping experience, excellent communication skills, and the ability to organize and streamline administrative processes. You will work directly with the company President and will have access to the systems necessary to support invoicing, billing, expense tracking, and day-to-day administrative operations.

• Enter financial transactions into QuickBooks Online (and initially Excel, until full transition to QB in January).
• Prepare, send, and follow up on all customer invoices.
• Track and manage accounts payable and receivable, ensuring timely payment of bills.
• Reconcile receipts, statements, and expense records.
• Monitor and maintain records of inventory or leftover job materials.
• Assist in weekly, monthly, and ad-hoc financial reporting.
• Access company systems via secure login credentials.
• Work in QuickBooks, Excel, and other company platforms as required.
• Maintain accuracy and confidentiality across all data and accounts.

• Maintain and update spreadsheets, records, and internal tracking systems.
• Communicate with contractors, vendors, and customers when needed.
• Draft and send emails using a company-provided business email account.
• Manage digital files and organize documentation for easy access.
• Support daily operational tasks that help keep the business running smoothly.

• 2+ years of bookkeeping or administrative experience, preferably supporting US-based companies.
• Strong proficiency in QuickBooks Online and Microsoft Excel.
• Excellent attention to detail; able to identify errors and maintain clean financial records.
• Highly organized, capable of managing multiple tasks in a fast-paced environment.
• Strong written and verbal communication skills.
• Bilingual (English/Spanish) strongly preferred due to regular interaction with contractors and customers.

• Proactive, resourceful, and able to work with minimal supervision.
• Fast learner who can adapt quickly to new tools, workflows, and systems.
• Dependable, punctual, and committed to meeting deadlines.
• Problem-solver who can think independently and “figure things out” without needing step-by-step direction.

High level of professionalism and integrity, with an understanding of confidentiality and trust.