Administrative & Accounting Virtual Assistant (JOB ID: ALEJO1)

Inside Out; México; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A growing service-based company in Mexico seeks a skilled Administrative & Accounting Virtual Assistant. This full-time role focuses on financial and administrative operations, requiring expertise in bookkeeping and proficiency in QuickBooks Online. Ideal candidates will have 2+ years of experience and excellent communication skills in both English and Spanish. If you are detail-oriented and able to work independently, this position could be a great fit for your career growth.

Formación

• 2+ years of bookkeeping or administrative experience, preferably supporting US-based companies.
• Excellent attention to detail; able to identify errors and maintain clean financial records.
• Highly organized, capable of managing multiple tasks in a fast-paced environment.

Responsabilidades

• Enter financial transactions into QuickBooks Online.
• Prepare, send, and follow up on all customer invoices.
• Track and manage accounts payable and receivable.

Conocimientos

Bookkeeping experience

Proficient in QuickBooks Online

Proficient in Microsoft Excel

Strong attention to detail

Excellent communication skills

Bilingual (English/Spanish)

Herramientas

QuickBooks Online

Microsoft Excel

Descripción del empleo

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JOB TITLE: Administrative & Accounting Virtual Assistant

JOB ID: ALEJO1

INDUSTRY: Construction

LOCATION: LATAM (Spanish & English)

JOB STATUS: Full Time

WORK SCHEDULE: 8:00am to 5:00pm CST (paid bi-weekly)

SALARY: $7 - $8 (Possible commission/bonus)

TARGET START DATE: ASAP

ROLE OVERVIEW

We are a rapidly growing service-based company seeking a highly skilled, detail-oriented Administrative & Accounting Virtual Assistant to manage critical financial and administrative operations. As our business expands, we need someone who is proactive, accurate, bilingual (preferred), and able to keep pace with a fast-moving workflow without constant supervision.

ABOUT THE ROLE

This role is ideal for someone with strong bookkeeping experience, excellent communication skills, and the ability to organize and streamline administrative processes. You will work directly with the company President and will have access to the systems necessary to support invoicing, billing, expense tracking, and day-to-day administrative operations.

KEY RESPONSIBILITIES

ACCOUNTING & FINANCIAL SUPPORT

• Enter financial transactions into QuickBooks Online (and initially Excel, until full transition to QB in January).
• Prepare, send, and follow up on all customer invoices.
• Track and manage accounts payable and receivable, ensuring timely payment of bills.
• Reconcile receipts, statements, and expense records.
• Monitor and maintain records of inventory or leftover job materials.
• Assist in weekly, monthly, and ad-hoc financial reporting.
• Access company systems via secure login credentials.
• Work in QuickBooks, Excel, and other company platforms as required.
• Maintain accuracy and confidentiality across all data and accounts.

ADMINISTRATIVE SUPPORT

• Maintain and update spreadsheets, records, and internal tracking systems.
• Communicate with contractors, vendors, and customers when needed.
• Draft and send emails using a company-provided business email account.
• Manage digital files and organize documentation for easy access.
• Support daily operational tasks that help keep the business running smoothly.

EXPERIENCE & SKILLS

• 2+ years of bookkeeping or administrative experience, preferably supporting US-based companies.
• Strong proficiency in QuickBooks Online and Microsoft Excel.
• Excellent attention to detail; able to identify errors and maintain clean financial records.
• Highly organized, capable of managing multiple tasks in a fast-paced environment.
• Strong written and verbal communication skills.
• Bilingual (English/Spanish) strongly preferred due to regular interaction with contractors and customers.

WORK STYLE & QUALITIES

• Proactive, resourceful, and able to work with minimal supervision.
• Fast learner who can adapt quickly to new tools, workflows, and systems.
• Dependable, punctual, and committed to meeting deadlines.
• Problem-solver who can think independently and “figure things out” without needing step-by-step direction.

High level of professionalism and integrity, with an understanding of confidentiality and trust.