Project Administrator jobs in United Kingdom

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our construct business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our values shape the way we construct and define the people we want to join us on our journey, they are:

• Safety first - Going home safe and well
• Client focus - Deliver on our promise
• Integrity - Always do the right thing
• Create opportunity - For our people to excel

Accountable for the delivery of MEP services on projects to the agreed outcomes for time, budget, safety and quality requirements. Ensures high-quality, time-efficient and profitable delivery, whilst providing leadership and accountability for compliance, governance, assurance and management of teams of Technical and Construction. Builds and retains key working relationships with colleagues and internal and external stakeholders.

You’ll be responsible for:

• Manages the MEP team on the project via demonstration of professional and respectful behaviours, providing clear direction, guidance and the encouragement of compliance with Mace standards.
• Accountable for the successful delivery of the MEP services including management of the Programme, Health Safety & Wellbeing, Quality & Commissioning of the project.
• Liaises and coordinates with key project stakeholders, forming strong working relationships with the Client, Consultants, Trade Contractors and other team leaders.
• Leads tendering process and provide technical and commercial support to bid teams and sector leadership/bid leads. Ensuring adequate internal and external resource needs are identified and agreed.
• Establishes procurement strategies and ensures specialist packages and appointments are procured against the agreed scope demarcation and to budget.
• Undertakes initial review of contracts and scope, assists n the preparation of budgets, value engineering, schedules and trade contracts and provides support to the commercial teams throughout the project lifecycle in terms of reviewing progress or resolving issues.
• Creates and deploys project strategic plans in conjunction with Mace operating framework and strategic priorities, such as Prefabrication (C2P), Commissioning and Safety.
• Oversees design reviews on information provided by Consultants and Trade specialists, checking for compliance, coordination and completeness, including Embodied Carbon and Operational Energy associated with the MEP Services design, in accordance with RIBA and BSRIA design frameworks.
• Prepares and coordinates delivery strategies and programmes for all phases of the project, ensuring key milestones, interfaces, dependencies, logistics and work sequencing are properly considered.
• Supports and implements Commissioning strategies in line with Mace Commissioning standards inclusive of IST approach, ATP’s and Soft Landings.
• Undertakes productivity assessments using digital technologies to ensure the project/package is on schedule, identifies trends, key issues and/or critical path risks.
• Manages project close out to ensure all elements of completion are delivered to a high standard, such as commissioning, as built drawings, O&M Manuals and client training.
• Proactively identifies risk and the production of mitigation plans.
• Reviews issues to drive continuous improvement and providing lessons learned through the knowledge share process.
• Manages & provides leadership to a team of Managers and Professionals, ensuring the principles, structures, tools/capabilities and responsibilities are in place to deliver area plans and deliver excellence.
• Provides performance management, technical development and coaching.
• Works collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You'll need to have:

• Advanced knowledge of engineering systems including design standards and frameworks, installation techniques, best practice, engineering processes, prefabrication and system commissioning requirements, sufficient to manage the project team on programme from an initial tender period through to contract completion.
• Proficient knowledge of construction build elements, including sequencing and dependencies to ensure consideration, collaboration and co-ordination with other work packages.
• Proficient knowledge of planning processes and management, with sufficient understanding of key construction release requirements, critical path, tasks / works scheduling and commissioning activities to allow for planning and control of the project from Pre-construction through to Practical Completion.
• Advanced knowledge of commercial management to allow commercial control of a package(s), inclusive of the procurement processes, change control, programme impact, risk and mitigation, cost to complete and commercial forecasting for across the project
• Advanced knowledge of health, safety & welfare core elements such as working from height, electrical safety, fire safety, logistics and lifting, to provide awareness and ensure application in the safe management across the project.
• Advanced knowledge of Quality Assurance process and management & Commissioning of single systems as well as the integration of systems through Cause & Effect, BMS and IST integration periods to allow full completion of the project inline with programme.
• Proven track record in delivering projects in excess of £25m+ MEP value.
• Experience in the relevant construction sector.
• Demonstrated track record of successful projects/contribution.
• Proficiency in building services or a specified engineering discipline.
• Drives high standards and ensures consistency in our approach.
• Effective stakeholder management.
• Strong presentation skills; presents clearly and confidently with their audience in mind.
• Good communication skills - written, oral and listening.
• Innovative and adaptable; not fazed by challenges and open to new ways of working.
• Strong analytical skills - numeric, statistical and written detail.
• Collaborative and inclusive - harnesses the power of the collective for impact/progress.
• Provides visible and reliable leadership; maintains composure at all times.
• Able to lead in pressurised situations, making decisions and offering concise direction.
• Setting of clear objectives and supporting others in completing complete tasks.
• Understands the strengths and weaknesses of the team; allocates workload accordingly.
• Able to motivate and influence others towards a desired outcome.
• Takes responsibility for their actions and ownership when resolving problems/challenges.
• Efficiently plans and manages resources and workloads.
• Establishes partnerships and relationships with stakeholders.
• Able to use influence to guide and get the best out of others.
• Trade/Technical Engineering apprenticeship or Graduate development programme.
• Formal Engineering training (HNC. HND, BTEC or equivalent).
• SMSTS and CSCS card.

You'll also have:

• Project experience from diverse technical backgrounds/sectors.
• Accreditation with CIBSE, IET, IMechE, SoPHE.
• Understands the Business strategic goals and encourages their deployment.
• Relevant Bachelors Degree (or equivalent) Masters of Engineering.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.

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