Accounting jobs in United States

We are seeking a proactive and detail-oriented Finance Administrator to provide essential administrative support to the Finance team. This role is ideal for someone looking to develop their career in a finance function, with a varied workload across finance administration and front-of-house duties. Ideally, the Finance Administrator will have an AAT level 3 in Finance and Accounting.

Finance Administrator:

• Accurately post supplier invoices relating to purchase orders onto weekly, minimising posting errors and queries.
• Maintain and update accounts payable and accounts receivable ledgers.
• Check, match, and post supplier invoices onto the company MIS.
• Liaise with the Purchasing team to resolve invoice discrepancies.
• Reconcile supplier statements against company MIS.
• File supplier invoices and statements systematically.
• Post monthly general ledger and expense journals.
• Set up new supplier and customer accounts.
• Request missing supplier invoices where required.
• Manage petty cash and foreign currency processing monthly.
• Coordinate the GRN function with the Purchasing department.
• Review and submit employee expenses on the company MIS.
• Provide GL code analysis as directed by the Finance Controller.
• Assist with preparation and execution of supplier payment runs.

Reception & Office Support

• Maintain a tidy and welcoming reception area.
• Greet and log external visitors professionally.
• Answer and direct incoming calls via the company switchboard.
• Distribute incoming mail and manage outgoing post.
• Maintain refreshment facilities and office supplies daily.
• Ensure health and safety PPE compliance for visitors entering the shop floor.

General

• Provide reception cover for holidays, sickness, or meetings.
• Support other administrative duties as required.
• Adhere to company policies and procedures at all times.
• Promote and uphold equality, teamwork, and health & safety standards across the business.

Salary Banding: £28K - £32K

Bonus Scheme: 4% on achievement of both personal performance and company performance (For example, we paid out at 50% this year due to the business only achieving 50% of target)

Death in Service: 1 x Annual Salary

Employer Pension: 5% Salary Sacrifice with minimum 4% from employee

Access to Westfield Health Cash Plan

We have flexible working requirements with core business hours Monday - Thursday.