Executive Assistant to the Single Seater Director & Team Assistant (Geneva - Switzerland)

FIA; Paris; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

A leading international federation based in Paris is seeking an experienced Executive Assistant to support the Single Seater Director. Responsibilities include managing communications, coordinating travel, organizing meetings, and providing administrative support for the Formula 1 Championship. The ideal candidate has a relevant degree and at least 5 years of experience in a senior administrative role. Proficiency in Microsoft Office and fluency in English are essential, with French as a strong advantage.

Qualifications

• At least 5 years of experience in an Executive or Personal Assistant position at senior management level.
• Fluency in English is required; French fluency is a strong plus.
• Direct knowledge of Formula 1 is an advantage but not required.

Responsabilités

• Handle the secretariat of the Single Seater Director, including all communications.
• Coordinate all travel arrangements for the Single Seater Leadership Team.
• Organize meetings, conferences, and events, handling logistics.

Connaissances

Organization skills

Communication skills

Multitasking

Discretion

Team player

Formation

Administrative or commercial degree

Outils

Microsoft Office tools

Description du poste

EXECUTIVE ASSISTANT TO THE SINGLE SEATER DIRECTOR

• Handle the secretariat of the Single Seater Director, including all internal and external communication with the utmost discretion.
• Coordinate all travel arrangements, including visas, logistics, and itineraries for the entire Single Seater Leadership Team.
• Organize and coordinate meetings, conferences, and events (virtual and in-person), from logistical aspects to preparing agendas and minutes.
• Provide administrative and logistical support for key governance meetings
• Draft correspondence, reports, presentations and handle sensitive and confidential information.

CHAMPIONSHIPS\' ADMINISTRATION & TEAM SUPPORT

• Manage the administrative aspects of the FIA Formula 1 Championship, including Grand Prix coordination, Superlicences and communication with F1 Teams.
• Ensure the completion of formalities related to agreements with organizers, ASNs and promoters.
• Manage the official publication of regulations for the Single Seater Department.
• Provide administrative support for the leadership team, including invoice approvals and expense management

PROFILE

• An administrative or commercial degree.
• At least 5 years of experience in an Executive or Personal Assistant position at a senior management level.
• Direct knowledge of Formula 1 is not required but is an advantage; previous work in a sports or International Federation environment is also a plus.
• Full proficiency with Microsoft Office tools (Word, Excel, PowerPoint) is necessary.
• Fluency in English is required; French fluency is a strong plus.
• A highly organized, rigorous, and flexible team player with a proven ability to manage high-pressure situations, handle confidential information discreetly, and multitask effectively.

Deadline to apply : October 14th, 2025