Office Administration jobs in Canada

Location: Alberta (Alberta Oil Sands - Fort McMurray/Wood Buffalo Region)

Job Type: Permanent, Full-time

Shift & Schedule: 12 hour shifts, night shift, 14 shifts on/14 shifts off rotation, starting at 5:45 AM.

Position Summary: Heavy Metal Equipment & Rentals is searching for experienced Maintenance Administrative Supports to ensure efficient and smooth running of day-to-day operations.

• Be responsible for invoicing and daily tracking routines.
• Assist with organizing orientation, flights, camp access, and site requirements.
• Maintain up-to-date orientation and site requirements records.
• Update existing data and verify data by comparing it to source documents.
• Track preventive maintenance.
• Manage the office environment.
• Track and analyze trends and statistical information.
• Assist with ordering parts and tracking.
• Be in direct contact with vendors.

• A desire to make a difference and take pride in your work.
• Completion of an office administration diploma or equivalent combination of education and experience.
• Minimum 3 years in an administrative role, preferably on a project site location.
• Demonstrated high standards of ethics and confidentiality in handling sensitive information.
• Self-starter with the ability to work independently and as part of a team.
• Software proficiency: Microsoft Office Suite, advanced level of Excel.
• Problem‑solver: ability to identify and implement process improvements to enhance maintenance efficiency.
• Communication skills: written and oral, with high standards of ethics and confidentiality.
• Organizational skills: manage multiple tasks, prioritize, meet deadlines, work well under pressure.
• Adaptability to changing priorities and work conditions.
• Commitment to safe work practices.

Earn a base salary plus 6.5% Regional Premium, and bonuses. 14/14 rotation, 12‑hour shifts.

Benefits include paid time off, vision care, dental care, life insurance, employee assistance program, disability insurance, store discount, RRSP match, and corporate events.

Additional commuter support: $1,000/month commuter support, accommodations and transportation options (Fly‑In/Fly‑Out or local) for sites.

Apply today by sending your resume and cover letter (mention specific equipment models you’ve worked on) via email or fax to 780‑672‑8599, indicating Admin Support in the subject line. Include your email for fast communication.

We thank you for your interest in this position; however, only selected candidates will be contacted for further pre‑employment screening and interviews. Employment is conditional on a negative pre‑employment drug and alcohol screening result and the ability to meet the physical demands of this position. This posting will remain open until suitable candidates are found.