Executive Assistant

Porte Communities; Vancouver; On-site; CAD 80,000 - 100,000; Full time

Job summary

A real estate company in Vancouver is seeking a highly skilled Executive Assistant to support the President and Executive Management team. This role involves managing investor communications, developing presentations, and providing comprehensive administrative support. Ideal candidates are proactive and thrive in a fast-paced environment. Join a supportive and dynamic team that values growth and community engagement.

Benefits

Referral bonus program

Company perks and discounts

RRSP contribution

Dynamic team environment

Qualifications

• Minimum of 3 years supporting senior executives.
• Proven ability to handle sensitive information with discretion.
• Able to manage multiple priorities and adapt to shifting demands.

Responsibilities

• Lead all investor communications and coordination.
• Develop presentations and reports.
• Schedule and coordinate executive calendars.
• Organize leadership meetings and events.
• Provide backup reception support.

Skills

Confidentiality

Organization

Attention to Detail

Interpersonal Skills

Communication Skills

Technical Skills (MS Office)

Industry Knowledge (Real estate)

Administrative Capability

Tools

MS Office

Job description

The Team

At Porte, our commitment to real estate has been unwavering since 1968. For more than 57 years, we’ve learned that we’re not just building properties — we’re shaping communities and enriching lives. This passion shows up in everything we do: our developments, our charitable initiatives, and the dedication of every team member. When people find fulfillment in their work, incredible things happen. A career with Porte means joining a supportive, diverse team where growth is encouraged, contributions are valued, and fun is part of our culture. Alongside meaningful work, you’ll enjoy a variety of Porte Perks, including:

• Kickstart Mondays with coffee and weekend banter.
• Weekly fitness training sessions.
• Friday happy hour (rooftop edition, when the sun’s out!).
• Ongoing training and learning opportunities throughout the year.
• A vibrant social committee that makes sure we celebrate together.

Our commitment to community-building is woven into our culture. Through the Porte Cares initiative, every team member can make an impact — from holiday food bank fundraising, to participating in Cassie + Friends, to seeing their own charitable contributions doubled with Porte’s donation matching program. On top of this, every new home we build contributes $100 to the Breakfast Club of Canada, helping ensure no child goes to school hungry.

By joining Porte, you’ll be part of a second‑generation, family‑run company with a proud legacy and progressive leadership in real estate. With ambitious plans to expand our residential rental and commercial portfolios across BC and Calgary, we’re providing homes for hundreds of homeowners each year — and shaping communities along the way. At Porte, every role offers the chance to make a meaningful impact.

Welcome to Porte — where growth, community, and success are more than values; they’re how we live and work. Learn more at porte.ca.

Position Summary

Porte Communities is seeking a dedicated and highly skilled Executive Assistant to support our President and key members of the Executive Management team. The ideal candidate is independent, resourceful, and proactive, thriving in a fast‑paced environment.

Job Requirements

Experience: Minimum of 3 years supporting senior executives.

• Confidentiality: Proven ability to handle sensitive information with discretion.
• Organization: Able to manage multiple priorities and adapt to shifting demands.
• Attention to Detail: High accuracy and thoroughness in all work.
• Interpersonal Skills: Strong relationship‑building abilities.
• Communication Skills: Clear and professional verbal and written communication.
• Technical Skills: Proficient in MS Office; Excel formulas an asset.
• Industry Knowledge: Experience in real estate preferred.
• Administrative Capability: Able to manage a wide range of administrative duties.

Job Responsibilities

Investor Relations

• Lead all investor communications and coordination.
• Schedule investor meetings and manage documentation.
• Maintain investor records.
• Prepare investor presentations and briefing notes.

Presentations & Management Reporting

• Develop presentations and reports.
• Create and update management reporting.
• Support management reporting.
• Maintain consistent document formatting and branding.

Executive Assistant Functions

• Calendar Management: Schedule and coordinate executive calendars.
• Travel Planning: Arrange domestic and international travel.
• Confidential Documentation: Prepare and manage sensitive executive materials.
• Administrative Support: Expense processing, credit card reconciliation, invoice support.
• Project Coordination: Assist with executive‑led projects.
• IT Coordination: Liaise with IT contractor for executive needs.

Meeting Coordination & Facilitation

• Organize leadership meetings and events.
• Prepare agendas, minutes, and logistics.
• Ensure meeting spaces and materials are ready.
• Support client and stakeholder communications.

Reception & General Support

• Provide backup reception support.
• Assist with general office administration.

Job Benefits

• Referral bonus program.
• Company perks and discounts (Goodlife, Perkopolis, etc.).
• RRSP contribution.
• Dynamic, driven, and supportive team environment.
• Salary Range $80,000 - $100,000