Ke-nawind Housing Clerk

Lac Seul First Nation; Quebec; On-site; CAD 40,000 - 55,000; Full time

Job summary

An indigenous organization in Northern Ontario is seeking a Housing Clerk to provide crucial administrative support for the housing authority. The ideal candidate will handle confidential materials and ensure effective communication, both in person and via telephone. Key responsibilities include managing records, preparing correspondence, and processing tenant payments. This position offers an opportunity to contribute to community well-being while maintaining high standards of accuracy and quality in all tasks.

Qualifications

• Proficiency in administrative duties and office procedures.
• Effective communication skills, both verbal and written.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide information and serve as a receptionist.
• Prepare and assist with various correspondence and documentation.
• Maintain accurate files and security of records.
• Receive, sort, and distribute mail and faxes.
• Book travel and accommodations for staff.
• Take minutes of meetings and distribute them.
• Prepare and monitor invoices and purchase orders.
• Manage supplies inventory and coordinate repairs.
• Process tenant payments and issue receipts.

Job description

Administrative and Office Administration

Lac Seul First Nation is seeking a Housing Clerk to provide administrative support to ensure efficient operation of the Ke-nawind Housing Development Authority. Under the direct supervision of the Director of Housing, the Housing Clerk will be responsible for confidential, and time sensitive material related to the housing field’s concepts, practices and procedures. The Housing Clerk must communicate effectively via telephone and email to ensure that all duties are completed accurately and delivered in high quality and within a timely manner.

Key Responsibilities

• Provides information to the public; serves as a receptionist, greets office visitors and responds to inquiries from visitors or over the telephone in a warm manner
• Prepares and assists with various correspondence (i.e. move-ins, transfers, new leases, etc.), specialized reports, and other documentation; enters and retrieves data for use in reports, maintaining records, and for tracking purposes.
• Sets up and maintains accurate files and security of records; organizes paperwork and correspondence while maintaining a neat and orderly working area.
• Receives, sorts, and distributes mail and faxes in a timely and accurate manner, processes outgoing mail in a timely and accurate manner.
• Book travel and accommodations for staff travel; assist in booking conference calls, conference rooms, and catering for board meetings
• Take accurate minutes of meetings and distribute accordingly
• Prepare, monitor and duplicate invoices, purchase orders, receipts for Kenawind and finance office
• Maintain supplies inventory by checking stock and placing expediting orders, verifying receipt of supplies, coordinate repairs to office equipment
• Process tenant payments and issue receipts to tenants.

For more information about the position, please refer to the attached job description.

Lac Seul First Nation
Attention: C/o PC Dept.
P.O. Box 100
Hudson, ON. P0V 1X0