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Experienced Executive Assistant - Mat Leave
Job summary
A staffing agency is seeking an experienced Administrative Assistant for a 16-month maternity leave contract in Calgary, Alberta. The role involves providing high-level support to senior leadership, managing complex schedules, and coordinating travel. Ideal candidates will have over 5 years of administrative experience, excellent Microsoft Office skills, and the ability to work independently. The position offers competitive pay at $32.00/hour and a professional working environment.
Benefits
Qualifications
- 5+ years of administrative experience supporting senior leaders.
- Able to manage multiple priorities and work independently.
- Valid passport and ability to travel internationally occasionally.
Responsibilities
- Manage complex calendars and coordinate meetings across multiple time zones.
- Schedule and manage domestic/international travel.
- Prepare and edit reports, presentations, and correspondence.
Skills
Education
Tools
$32.00/hr
Full-Time – In Person
January 2026 – April 2027
Monday–Friday, 7:30 AM–4:00 PM
Hire Standard is seeking an experienced Administrative Assistant for our client to provide high-level support to senior leadership during a maternity leave term (January 2025 – April 2026). This is an on-site position in Calgary, ideal for someone organized, proactive, and detail-oriented.
- Manage complex calendars and coordinate meetings across multiple time zones.
- Schedule and manage domestic/international travel (Concur highly preferred).
- Handle confidential communications and documents with discretion.
- Prepare and edit reports, presentations, and correspondence with attention to detail.
- Create and process purchase orders, manage expense reports, and assist with budgeting.
- Coordinate projects, events, and onboarding/training activities for new team members.
- Liaise with internal and external stakeholders to support efficient workflows.
- Provide onsite support at select events (5–10% travel required).
- 5+ years of administrative experience supporting senior leaders.
- Strong Microsoft Office (Word, Excel, PowerPoint, Outlook) skills; Power BI a plus.
- Experience with SAP, Ariba, and Concur Travel is highly preferred.
- Excellent organizational, communication, and problem‑solving abilities.
- Able to manage multiple priorities and work independently.
- Valid passport and ability to travel internationally occasionally.
- High school diploma required, post‑secondary education or administrative certificate an asset.
- Competitive pay of $32.00/hour.
- Monday – Friday 7:30 am – 4:00 pm Schedule (37.5 hours/week)
- Collaborative, professional office environment.
- Opportunity to work closely with senior leadership and contribute to key initiatives.
To apply, please submit your resume to Temp@hire-standard.com and reference “Calgary Admin” in the subject line, or you can apply directly on our website.
We thank all applicants for their interest; however, only those selected for further consideration will be contacted.
By applying for this position, you consent to receive email communications from Hire Standard.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.