Event and Outreach Coordinator

Carleton University; Ottawa; On-site; CAD 73,000 - 81,000; Full time

Job summary

A Canadian university in Ottawa is looking for an Event and Outreach Coordinator to oversee planning and coordination of events. The successful candidate will work closely with the communications team to promote the Faculty’s strategic initiatives. This position requires 5 years of relevant experience, excellent communication skills, and the ability to work in a collaborative environment. Salary ranges from 73,897.00 to 80,777.00 CAD per year, and the role may require flexible hours including evenings and weekends.

Qualifications

• 5+ years of experience in event coordination, customer service, and office administration.
• Ability to juggle multiple tasks with strong attention to detail.
• Must support equity, diversity, and inclusion.

Responsibilities

• Plan and coordinate special events and outreach activities.
• Provide logistical support for events under the Faculty's strategic plan.
• Contribute to marketing and communications strategies.

Skills

Excellent communication and presentation skills

Project management and organizational skills

Ability to work independently and collaboratively

Experience in event coordination

Social media management

Education

Undergraduate degree in Arts or Social Sciences

Tools

Graphic design software

WordPress

Zoom

Teams

Job description

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Career Development Assignment (CDA)

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

Given the nature of the role, the incumbent may be required to work flexible hours, including some evenings and weekends to attend recruitment and outreach events.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J1125-0139

Job Title: Event and Outreach Coordinator

Job Type: Career Development Assignment (CDA)

Department: Office of the Dean of Arts & Social Sciences

Job Category: Administrative

Number of Positions: 1

Date Posted: 21/11/2025

Closing Date: 01/12/2025

Salary: 73,897.00 - 80,777.00/Year

Assignment Duration From: 15/12/2025

Assignment Duration To: 04/09/2026

Employee Group: CUPE 2424

Salary Level: 8PE

Hours Per Week: 35

Date Position Available: 15/12/2025

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Reporting to the Manager, Strategic Communications, the Event and Outreach Coordinator is responsible for all aspects of the planning, concept development, production, promotion and overall coordination of special, in-house and adhoc events and in support of the Faculty’s strategic plan. They provide administrative and logistical support to the Manager, Strategic Communications and communications colleagues, as well as supporting communications and outreach activities. They have responsibility for the financial administration for events and programs under their oversight and the overall communications portfolio, and play a significant role in facilitating relationships with internal and external stakeholders.

Annually, the Event and Outreach Coordinator will be responsible for the successful delivery of a wide range of engaging in-person and virtual special events that build and support the profile of the Faculty and the strategic communications and marketing strategies established by the Manager, Strategic Communications. They are responsible for contributing to Faculty-based event marketing an communications, along with the provision of expert advice and guidance to academic units in support of their event promotions and engagement opportunities as they plan their own events. As a member of the Communications Team, they contribute to the creation, update and maintenance of captivating event promotional materials, and assist in the update and maintenance of the Faculty’s web presence and social media channels for all activities under their portfolio. They write and edit content for responsibilities under their mandate to help tell the Faculty’s stories across digital platforms, especially web, email, social media and related targeted assets and collateral. Events under their responsibility may include but are not limited to: recruitment and alumni events, public lectures, receptions, networking events, galas and conferences.

Qualifications

• This role requires excellent communication and presentation skills (written and verbal); the ability to take initiative, determine and balance priorities, and an ability to work both independently and collaboratively to achieve identified goals.
• Sound judgement, listening skills and the ability to convince others not under their direct authority to complete tasks.
• Possesses a creative and enthusiastic attitude towards their work and the Faculty of Arts and Social Sciences in order to represent the Faculty positively and professionally.
• Strong commitment to supporting equity, diversity and inclusion in a complex cultural environment supporting stakeholders with a range of backgrounds and experiences
• The incumbent must have the maturity and good judgment and others and to maintain confidentiality with regard to sensitive issues, as well as when in contact with other Faculties and units.
• Must be comfortable in the use of various graphic design and office software tools, social media and WordPress, in order to create engaging promotional material in support of events and recruitment activities.
• The ability to work effectively and professionally with a wide group of people on various projects both independently and within a team environment.
• Excellent project management and organizational skills with the demonstrated ability to juggle many tasks while maintaining strong attention to detail.
• Demonstrated knowledge and experience planning special events in an academic environment.
• The ability to respond to constant and unpredictable pressures is crucial. The incumbent must be patient and non-judgmental; initiative as well as tact, diplomacy and a high level of interpersonal skills are mandatory to work with and relate to a wide range of stakeholders, including students, faculty members, external agencies, family members, etc.
• The incumbent may be required to work flexible hours, including some evenings and weekends to attend recruitment and outreach events.
• Advanced skills in electronic communication and virtual meeting tools (e.g., Zoom, Teams, Airmeet) that may be used from time to time in daily work and recruitment activities.

Education And Experience

• Undergraduate degree, preferably in Arts and/or Social Sciences.
• Five (5) years of progressively responsible experience in areas related to event coordination, social media/website design work, customer service, financial administration, and office administration ideally in an academic setting.

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.