Experienced Executive Assistant - Mat Leave

Hire Standard; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

A staffing agency is seeking an experienced Administrative Assistant for a 16-month maternity leave contract in Calgary, Alberta. The role involves providing high-level support to senior leadership, managing complex schedules, and coordinating travel. Ideal candidates will have over 5 years of administrative experience, excellent Microsoft Office skills, and the ability to work independently. The position offers competitive pay at $32.00/hour and a professional working environment.

Benefits

Competitive pay of $32.00/hour

Collaborative, professional office environment

Qualifications

• 5+ years of administrative experience supporting senior leaders.
• Able to manage multiple priorities and work independently.
• Valid passport and ability to travel internationally occasionally.

Responsibilities

• Manage complex calendars and coordinate meetings across multiple time zones.
• Schedule and manage domestic/international travel.
• Prepare and edit reports, presentations, and correspondence.

Skills

Microsoft Office

Organizational skills

Communication skills

Problem-solving abilities

Education

High school diploma

Post-secondary education or administrative certificate

Tools

SAP

Ariba

Concur Travel

Power BI

Job description

Experienced Administrative Assistant – 16-Month Maternity Leave Contract (Calgary, AB)

$32.00/hr

Full-Time – In Person

January 2026 – April 2027

Monday–Friday, 7:30 AM–4:00 PM

Hire Standard is seeking an experienced Administrative Assistant for our client to provide high-level support to senior leadership during a maternity leave term (January 2025 – April 2026). This is an on-site position in Calgary, ideal for someone organized, proactive, and detail-oriented.

Key Responsibilities:

• Manage complex calendars and coordinate meetings across multiple time zones.
• Schedule and manage domestic/international travel (Concur highly preferred).
• Handle confidential communications and documents with discretion.
• Prepare and edit reports, presentations, and correspondence with attention to detail.
• Create and process purchase orders, manage expense reports, and assist with budgeting.
• Coordinate projects, events, and onboarding/training activities for new team members.
• Liaise with internal and external stakeholders to support efficient workflows.
• Provide onsite support at select events (5–10% travel required).

Qualifications:

• 5+ years of administrative experience supporting senior leaders.
• Strong Microsoft Office (Word, Excel, PowerPoint, Outlook) skills; Power BI a plus.
• Experience with SAP, Ariba, and Concur Travel is highly preferred.
• Excellent organizational, communication, and problem‑solving abilities.
• Able to manage multiple priorities and work independently.
• Valid passport and ability to travel internationally occasionally.
• High school diploma required, post‑secondary education or administrative certificate an asset.

What We Offer:

• Competitive pay of $32.00/hour.
• Monday – Friday 7:30 am – 4:00 pm Schedule (37.5 hours/week)
• Collaborative, professional office environment.
• Opportunity to work closely with senior leadership and contribute to key initiatives.

How to Apply:

To apply, please submit your resume to [e-mail] and reference “Calgary Admin” in the subject line, or you can apply directly on our website.

We thank all applicants for their interest; however, only those selected for further consideration will be contacted.

By applying for this position, you consent to receive email communications from Hire Standard.