Executive Assistant

Swim Recruiting; Vancouver; Hybrid; CAD 90,000 - 100,000; Full time

Job summary

A leading recruiting firm is seeking a polished Executive Assistant to support senior leadership in Vancouver. This role requires 8+ years of experience and offers a dynamic environment where you facilitate operations, manage complex calendars, and prepare important documents. With a salary range of $90,000 – $100,000 CAD plus equity, the position includes comprehensive benefits and a flexible hybrid work model. Join a team where your strategic support is valued and your contributions can make a significant difference.

Benefits

Comprehensive health & dental benefits

RRSP match

Unlimited PTO (minimum 20 days)

Flexible hybrid work model

Qualifications

• Typically 8+ years supporting senior executives.
• Experience in a structured, high-growth organization.
• Background in tech, SaaS, fintech, or consulting is ideal.

Responsibilities

• Own complex calendars and manage high-stakes meetings.
• Coordinate executive communications and act as a key liaison.
• Prepare executive-level documents and materials.

Skills

Detail-oriented

Strong communication skills

High emotional intelligence

Job description

Overview

Executive Assistant

This is a polished, proactive Executive Assistant to step into a highly visible role supporting senior leadership at a successful, fast-growing global company headquartered in Vancouver.

If you enjoy being at the centre of the action, thrive in fast-paced environments, and want a role where you are truly relied upon as a strategic partner, not just administrative support then this one is worth a closer look.

The Company

Our client is a well-established, high-growth organization with a strong global footprint and an exceptional leadership team. Headquartered in Vancouver, BC, they operate in a specialized, high-impact sector and are known for innovation, collaboration, and thoughtful leadership. This is the kind of environment where strong EAs are trusted, respected, and given room to grow.

The Role

This is a true right-hand Executive Assistant role. You’ll support senior leaders in a complex, multi-time-zone environment, helping them stay focused, prepared, and effective. The role offers variety, autonomy, and the opportunity to make a meaningful impact on how the leadership team operates.

What you’ll be doing:

• Owning complex, multi-time-zone calendars and high-stakes meetings.
• Managing executive communications and acting as a key liaison internally and externally.
• Coordinating detailed international travel and high-profile events.
• Preparing executive-level documents, presentations, and materials.
• Identifying inefficiencies and improving processes before problems arise.
• Acting as a steady, trusted partner to senior leadership and mentoring junior admins where needed.

The Candidate

You’re a confident, detail-oriented EA who thrives in fast-moving, high-expectation environments. You anticipate needs, stay calm under pressure, and take pride in running a tight operation.

What they’re looking for:

• Typically 8+ years supporting senior executives (flexibility for exceptional profiles).
• Experience in a structured, high-growth organization.
• Background in tech, SaaS, fintech, consulting, or similarly fast-paced environments is ideal.
• Experience working within a larger EA team (not the sole EA for an entire company).
• High emotional intelligence, discretion, and strong communication skills.

How Much

$90,000 – $100,000 CAD + equity, depending on experience, plus:

• Comprehensive health & dental benefits.
• RRSP match.
• Unlimited PTO (minimum 20 days).
• Flexible hybrid work model.

Where

Vancouver, BC (Metro Vancouver). Hybrid role with a minimum of two days in-office per week for candidates within 80km. Some early or late meetings are required to support global time zones.

When & How to Apply

This search is moving quickly. If this sounds like the kind of role where you’d do your best work, apply soon. If you already work with a Recruiter at SWIM, connect with them directly. Otherwise, click Apply to submit your resume.

SWIM Recruiting works discreetly and confidentially with currently employed candidates.