Executive Assistant

IIQAF; Windsor; Hybrid; CAD 50,000 - 78,000; Full time

Job summary

A global leader in hospitality and health care services is seeking a highly organized Executive Assistant to provide comprehensive support for senior leadership. This full-time role requires strong skills in calendar management, travel coordination, and effective communication. The ideal candidate will have proven administrative experience and a strong command of Microsoft Office. Join us for a competitive salary and a collaborative work environment.

Benefits

Competitive salary and benefits package

Career growth opportunities

Supportive work environment

Qualifications

• Proven experience as an Executive Assistant or Administrative Assistant.
• Strong proficiency in Microsoft Office suite.
• Excellent organizational, time management, and multitasking skills.
• Outstanding written and verbal communication skills.

Responsibilities

• Provide direct executive support to CEO or senior management.
• Manage calendars, appointments, and executive schedules.
• Coordinate domestic and international travel arrangements.
• Prepare reports, presentations, and meeting agendas.

Skills

Calendar management

Executive scheduling

Travel coordination

Meeting preparation

Confidential administrative support

Organizational skills

Communication skills

Education

Diploma or Bachelor's degree in Business Administration or Office Management

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Calendar management tools

CRM systems

Job description

Location: Canada (On-site / Hybrid / Remote)
Job Type: Full-time
Industry: Hospital / Health Care / Administration

About Us

The IIQAF Group of Companies is a global leader in providing services in the Hospitality Information Technology Tourism Insurance Education Manpower Supply and Health Care Industries. Established in 1986 the company has grown to become a major player in the international market with operations in the UK Canada Singapore and GCC

Job Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and executive support to senior leadership. The ideal candidate will have strong experience in calendar management executive scheduling travel coordination meeting preparation and confidential administrative support. This role is critical in ensuring smooth day-to-day operations and effective communication across departments.

Key Responsibilities

• Provide direct executive support to CEO Director or Senior Management
• Manage calendars appointments meetings and executive schedules
• Coordinate domestic and international travel arrangements
• Prepare reports presentations correspondence and meeting agendas
• Handle confidential information with professionalism and discretion
• Act as a liaison between executives internal teams and external stakeholders
• Manage emails phone calls and executive communications
• Assist with office administration document management and record keeping
• Support project coordination and follow-up on action items
• Ensure deadlines are met and priorities are well organized

Required Skills & Qualifications

• Proven experience as an Executive Assistant or Administrative Assistant
• Strong proficiency in Microsoft Office (Word Excel PowerPoint Outlook)
• Excellent organizational time management and multitasking skills
• Outstanding written and verbal communication skills
• Ability to work independently and in a fast-paced environment
• High attention to detail and problem-solving skills
• Professional demeanor with strong interpersonal skills

Preferred Qualifications

• Diploma or Bachelors degree in Business Administration or Office Management
• Experience supporting C-level executives
• Knowledge of Canadian business practices
• Experience with calendar management tools and CRM systems

Why Join Us

• Competitive salary and benefits package
• Career growth and professional development opportunities
• Supportive and collaborative work environment
• Opportunity to work with senior leadership

Pay: CAD 50000.00 - CAD 78000.00 per year

Key Skills

• Time Management
• Microsoft Office
• Organizational skills
• Microsoft Outlook
• Microsoft Word
• Personal Assistant Experience
• Microsoft Powerpoint
• Calendar Management
• Microsoft Excel
• Administrative Experience
• Microsoft Outlook Calendar
• Google Suite

Employment Type

FULL_TIME

Experience

years

Vacancy

1