Executive Assistant jobs in Canada

Company Description

Eurofins Scientific through its subsidiaries, as Eurofins Environment testing Canada, is a world leader in food, environment, pharmaceutical and cosmetic product testing, discovery pharmacology, forensics, advanced material sciences, and in agroscience Contract Research services. It is also one of the global independent market leaders in genomics and in the support of clinical studies, as well as in BioPharma Contract Development and Manufacturing. In addition, Eurofins is one of the key emerging players in specialty esoteric and molecular clinical diagnostic testing in Europe and the USA. With ca. 63,000 staff across a network of over 1,000 independent companies in 60 countries and operating over 950 laboratories, Eurofins offers a portfolio of over 200,000 analytical methods for evaluating the safety, identity, composition, authenticity, origin and purity of biological substances and products, as well as for innovative clinical diagnostics. The objective of Eurofins companies is to provide their customers with high-quality services, accurate results on time and expert advice by their highly qualified staff.

Job Description

Company: Eurofins Environment Testing,

Position: Administrative Assistant

Job Type: Full-Time and Permanent

Salary: $25.9 /hour

Working hours: 36 hours/week

Work location: 146 Colonnade Road, suite unit #8, Ottawa, Ontario K2E 7Y1

Website: https://www.eurofins.com/

Email: EurofinsOttawaHiringManager@gmail.com

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We are now hiring an Administrative Assistant to work with us.

Responsibilities:

• Provide comprehensive administrative support to the laboratory staff and management, including handling correspondence, scheduling appointments, and managing communications.
• Maintain accurate and organized records of client interactions, laboratory activities, and regulatory compliance for reporting and auditing purposes.
• Prepare and edit documents, reports, and presentations with a high degree of accuracy and professionalism.
• Check and order office equipment and supplies, ensuring proper maintenance and functionality.
• Assist in office procedures such as handling confidential information with discretion and ensure compliance with data protection policies and regulations.
• Communicate efficiently with clients via email or call regarding laboratory testing and service inquiries, ensuring all information is clear and accurately conveyed internally and followed up on.
• Act as the primary point of contact for clients, addressing inquiries and concerns promptly and professionally and convey the information internally.
• Schedule and coordinate meetings, appointments, and travel arrangements for laboratory staff.
• Assist in the preparation of regular reports and summaries for management review.
• Provide administrative support for special projects and initiatives, contributing to the continuous improvement of laboratory services.
• Ensure that all samples are received in compliance with Ministry of Environment Canada regulatory requirements and promptly communicate any deficiencies to the client.
• Prepare bottle orders and coordinate logistics services for clients, ensuring timely and efficient delivery of materials and services.
• Assist with various administrative tasks, including distributing analytical reports, compiling EDD files, editing invoices, and managing the Laboratory Information Management System (LIMS).

Qualifications:

• Bachelor’s degree
• 1-2 years of related work experience
• Good understanding software (Excel, Word, PowerPoint, Aquis etc.)
• Education in Environmental Science considered as an asset
• Well-developed interpersonal and relationship building skills
• Excellent time management and organization skills