Procurement Coordinator jobs in United States

Coordinate the procurement of goods and services based on departmental requisitions, ensuring timely and cost-effective purchasing.

Obtain competitive bids, evaluate supplier proposals, and negotiate prices and terms in line with quality and budget expectations.

Create and issue purchase orders in the hotel's procurement system in compliance with policies and procedures.

Follow up with suppliers to confirm delivery timelines, resolve discrepancies, and track order status.

Maintain accurate and up-to-date records of purchases, pricing, supplier contracts, and inventory levels.

Collaborate with departments (Kitchen, Housekeeping, Engineering, etc.) to understand and fulfill purchasing needs.

Support month-end inventory processes and assist with stock control where required.

Ensure all purchasing activities comply with the hotel's procurement policies and brand standards.

Maintain strong professional relationships with existing suppliers while identifying new sources as needed.

Assist in auditing supplier performance and resolving invoice or delivery issues with the Accounts Payable team.

Qualifications

Minimum 1–2 years of purchasing experience, preferably in a hospitality or luxury hotel environment

Strong knowledge of procurement processes, inventory systems, and vendor management

Proficient in Microsoft Office and procurement software (e.g., BirchStreet, SUN, Oracle, etc.)

Excellent organizational, communication, and negotiation skills

High level of attention to detail and accuracy

Ability to work in a fast-paced environment and handle multiple priorities