Hr Administrative Assistant-Jobs in United States

Alpago Group is a diversified holding company with a strong presence across ultra-luxury real estate, bespoke construction, automotive, and high-end lifestyle ventures. Its portfolio includes: Alpago Properties - renowned for landmark developments on Palm Jumeirah; Alpago Design & Build - delivering cutting-edge design and construction; Alpago Manufacturing - specialising in the creation of bespoke, high-quality components for ultra-luxury real estate projects and F1rst Motors - a premier destination for luxury and exotic supercars. Together, these entities reflect Alpago Group’s commitment to excellence, innovation, and redefining luxury across every touchpoint.

This is an outstanding opportunity to support the Group CEO of Alpago Group — a visionary, entrepreneurial leader who sets the tone for excellence across the organisation. This high-impact role sits at the heart of the business and requires sharp judgment, absolute discretion, and the ability to thrive in a fast-paced, high-performance environment.

As Executive Assistant to the Group CEO, you will act as a trusted strategic partner, managing both business and personal priorities. You will oversee complex schedules, sensitive communications, high-level VIP client meetings, and a leadership group that spans across several different entities, all while staying two steps ahead and ensuring seamless execution across the board.

What You’ll Be Doing:

• Manage the CEO’s calendar, inbox, meetings, and handle logistics with foresight and efficiency
• Prepare and review executive communications, presentations, reports, and confidential documents
• Serve as a key liaison between the CEO and internal/external stakeholders, including board members and high-profile clients
• Act as a true gatekeeper — triaging communications, filtering distractions, and ensuring priorities are clearly managed
• Attend meetings, capture minutes, track action items, and drive follow-ups to completion
• Coordinate across departments to align on strategic priorities and business-critical initiatives
• Support personal matters including property, private travel, and lifestyle-related arrangements
• Anticipate needs before they arise and create proactive solutions to potential roadblocks
• Build trusted relationships across the organisation to facilitate smooth information flow and execution
• Maintain the highest standards of professionalism, confidentiality, and discretion

What You Bring:

• Minimum 3 years’ experience supporting C-suite executives or founders in the UK and UAE
• Proactive, adaptable, and capable of managing shifting priorities with calm efficiency
• Polished verbal and written communication skills with excellent interpersonal presence
• Strong organisational and project coordination abilities
• Fluent in English; additional languages are a plus (bilingual or trilingual preferred)
• Exceptional attention to detail and a solutions-oriented mindset
• High emotional intelligence, with the maturity to handle sensitive matters and make sound decisions
• Willingness to work flexible hours to provide expert support

Location: Downtown Dubai, UAE

This is more than an Executive Assistant role — it’s a high-trust partnership at the highest level of the organisation. If you’re a confident operator with impeccable judgment, presence, and a passion for excellence, we’d love to hear from you.