Hr Administrative Assistant jobs in United Arab Emirates

About Us

At Identiscents, a well-established French-founded business, we focus on sourcing, distributing, and customizing packaging solutions and fine fragrances for the perfumery, beauty, personal care, and home care industries. With almost three decades of experience, we have delivered more than 1,000 global brands. Our team of experts, dedication to fostering strong partnerships with suppliers allows us to stay flexible, sustainable, and responsive to the changing market landscape.

Serving major brands in the GCC, the company has an extensive network of clients across GCC countries, Asia, and Europe, and continues to grow its presence globally.

Role Overview

We are seeking a detail-oriented and proactive HR Assistant with solid experience operating within a UAE Freezone environment. The ideal candidate will possess at least 6 years of HR experience in the UAE and demonstrate a strong understanding of Freezone labor laws, visa procedures, and HR documentation. Prior experience with Bayzat HR software is a distinct advantage.

The HR Assistant will support a wide range of HR functions, including employee onboarding/offboarding, payroll coordination, compliance management, and employee engagement initiatives, ensuring smooth HR operations in line with Freezone regulations.

Key Responsibilities

• Handle end-to-end onboarding processes (offer letters, visa, EID, medical, contracts) per Freezone authority requirements.
• Organize and conduct employee induction sessions.
• Manage offboarding including resignation processing, visa cancellations, and end-of-service settlements.
• Maintain accurate employee records in compliance with Freezone and internal policies.
• Prepare official HR documentation (NOCs, salary certificates, warning letters, etc.).
• Respond to employee queries regarding Freezone policies and company procedures.
• Support monthly payroll processing ensuring data accuracy and timely inputs.
• Assist in managing employee benefits including medical insurance and leave entitlements.
• Ensure full compliance with UAE Freezone labor regulations.
• Liaise with Freezone authorities for all labor, immigration, and governmental processes.
• Prepare HR reports including headcount, attrition, leave balances, and audit documentation.
• Maintain HR databases and ensure integrity of employee data.
• (Advantageous) Operate and update records using Bayzat HR software.
• Contribute to employee well-being and engagement initiatives.
• Address staff concerns and maintain confidentiality and professionalism in all employee interactions.
• Support talent acquisition by screening CVs and coordinating interviews.
• Assist in organizing employee training and professional development activities.
• Ensure daily activities are conducted in compliance with company certifications and standards (ISO 9001, Ecovadis), actively supporting their ongoing implementation and maintenance.
  
  
  

Qualifications & Experience

• Mandatory Expertise:
• Strong knowledge of UAE Freezone HR procedures, visa processes, and labor laws.
• Skilled in HR document preparation and employee lifecycle coordination.
• Minimum 6 years of HR experience in the UAE, with direct involvement in Freezone HR operations.
• Bachelors degree in Human Resources, Business Administration, or a related field.
• Skills & Knowledge:
• Solid understanding of labor laws in UAE free zones and local HR policies.
• Proficient in onboarding/offboarding procedures, managing employee files and official documents (NOC, certificates, warning letters, etc.).
• Skills in payroll management, benefits, and leave administration according to Freezone regulations.
• Proficient in office tools (Word, Excel, PowerPoint) and ability to produce regular HR reports.
• Excellent communication and interpersonal skills, with a strong sense of confidentiality.
• Ability to work under pressure, manage multiple tasks simultaneously, and meet strict deadlines.
• Strong organizational skills and attention to detail.
• Bonus Skills:
• Experience with Bayzat or other HR software.
• Knowledge of other Freezones (DMCC, JAFZA, etc.).
• Basic understanding of HR training or development.
• Proficiency in Arabic (an asset).