Office Assistant

PIANO EXPORTS FZCO; Dubai; On-site; AED 30,000 - 50,000; Full time

Job summary

A trading company in Dubai is seeking an office administrator to handle general administrative tasks, manage communications, and support sales and logistics teams. Ideal candidates will have a degree in Business Administration and 1–2 years of experience, with proficiency in MS Office and strong organizational skills. A positive, detail-oriented attitude is essential.

Qualifications

• Minimum 1–2 years of experience in an office or administrative role.
• Preferably experience in trading/manufacturing sector.
• Strong attention to detail.

Responsibilities

• Handle general office administrative tasks.
• Manage incoming and outgoing emails and calls.
• Assist in preparing quotations and invoices.
• Coordinate with suppliers and customers.

Skills

MS Office proficiency

Excellent communication skills in English

Strong organizational skills

Ability to multitask

Education

Bachelor’s degree or Diploma in Business Administration

Job description

Key Responsibilities

• Handle general office administrative tasks (filing, data entry, document preparation, etc.)
• Manage incoming and outgoing emails, calls, and correspondence
• Assist in preparing quotations, invoices, purchase orders, and delivery notes
• Coordinate with suppliers, customers, and internal departments
• Maintain and organize company records, reports, and databases
• Support the sales and logistics teams with day-to-day operations
• Monitor office supplies and assist with procurement when required
• Perform other clerical duties as assigned by management

Skills

Bachelor’s degree or Diploma in Business Administration or a related field

Minimum 1–2 years of experience in an office or administrative role (preferably in trading/manufacturing sector)

Proficient in MS Office (Word, Excel, Outlook)

Excellent written and verbal communication skills in English

Strong organizational skills and attention to detail

Ability to multitask and work under minimal supervision

Positive attitude, reliability, and team-oriented approach