Executive Assistant jobs in United Arab Emirates
Operations & Administrative Coordinator
The Pharmaceutical Research and Manufacturers Association in the Gulf (PHRMAG)
Associate, Office Manager and Personal Assistant
Janus Henderson Global Investors
Telephone Operator - Emirati Talent
Fujairah Rotana Resort & Spa
Assistant Manager, HR Systems & Analytics
Huda Beauty
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American University of Ras Al Khaimah
Data Entry & Administrative Assistant
Mind Base Education
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Deliverymaxexpress
Lux Receptionist - Global Training & Guest Experience
Zuma - Dubai
Telephone Operator at InterContinental Dubai Marina Hotel & Residences
IHG
AYS/Telephone Operator Supervisor
Marriott Hotels Resorts
Tagalog speaking Office Administrator with CRM, Canva, and AI Knowledge
apt resources
Travel Desk & Admin/Receptionist
Intertec Softwares Pvt Ltd
30. Administrative Assistant in the Finance Office - Part-Time
American University of Ras Al Khaimah
Arabic Receptionist - Dubai Silicon Oasis
Premier Inn Hotels LLC
Data Entry & Administrative Assistant
MindBase Education
COO Office Manager & Operations Analyst
Ajman University
Office Manager (UAE National Preferred)
Ajman University
Dubai Telephone Operator: Freshers Welcome & Growth
Newspaper WordPress
Operations & Administrative Coordinator
Job summary
An organization in the pharmaceutical sector is looking for an Administrative & Operational Support specialist in Dubai. The role includes managing administrative tasks, coordinating events, and providing communications support. Ideal candidates should have a Bachelor’s degree in relevant fields, at least 2 years of experience in similar roles, and strong organizational and communication skills. Being bilingual in English and Arabic is a plus. The position may require travel within the GCC region.
Qualifications
- Minimum 2 years of experience in communications, event management, and operational coordination.
- Proven ability to manage multiple priorities and deliver structured, high-quality outcomes.
- Exceptional written and verbal communications skills in English, with proficiency in Arabic considered a strong advantage.
Responsibilities
- Manage daily administrative tasks, including scheduling and documentation.
- Support the planning, logistics, and execution of events and workshops.
- Draft and edit official correspondence and meeting minutes.
Skills
Education
- Manage daily administrative tasks, including scheduling, preparing agendas, maintaining documentation, and tracking action items.
- Coordinate internal communications and support alignment across leadership, working groups, and member companies.
- Maintain organized filing systems, contact lists, and operational records to ensure easy access and continuity.
- Prepare reports, summaries, and internal updates to support smooth decision-making.
- Support the planning, logistics, and execution of events, workshops, and member engagements.
- Coordinate venue bookings, vendor management, invitations, registration, and onsite setup.
- Ensure events run according to protocol, with attention to detail, accuracy, and professionalism.
- Assist in preparing briefing packs, agendas, and follow-up materials for all meetings.
- Draft and edit official correspondence, meeting minutes, and administrative communications.
- Support the development of basic content for member updates, presentations, and event-related materials.
- Ensure clarity, consistency, and accuracy across all outgoing documents.
- Bachelor’s degree in Business Administration, Communications, or Event Management (or related field).
- Minimum 2 years of experience in communications, event management, and operational coordination.
- Proven ability to manage multiple priorities and deliver structured, high-quality outcomes.
- Excellent organizational and multitasking skills with strong attention to detail.
- Exceptional written and verbal communications skills in English, with proficiency in Arabic considered a strong advantage.
- Strong project management experience with a proactive, solution-oriented mindset.
- Ability to travel within the GCC region and internationally as required.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.