Operations & Administrative Coordinator

The Pharmaceutical Research and Manufacturers Association in the Gulf (PHRMAG); Dubai; On-site; AED 110,000 - 166,000; Full time

Job summary

An organization in the pharmaceutical sector is looking for an Administrative & Operational Support specialist in Dubai. The role includes managing administrative tasks, coordinating events, and providing communications support. Ideal candidates should have a Bachelor’s degree in relevant fields, at least 2 years of experience in similar roles, and strong organizational and communication skills. Being bilingual in English and Arabic is a plus. The position may require travel within the GCC region.

Qualifications

• Minimum 2 years of experience in communications, event management, and operational coordination.
• Proven ability to manage multiple priorities and deliver structured, high-quality outcomes.
• Exceptional written and verbal communications skills in English, with proficiency in Arabic considered a strong advantage.

Responsibilities

• Manage daily administrative tasks, including scheduling and documentation.
• Support the planning, logistics, and execution of events and workshops.
• Draft and edit official correspondence and meeting minutes.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Project management

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Communications

Bachelor’s degree in Event Management

Job description

Key Responsibilities

Administrative & Operational Support

• Manage daily administrative tasks, including scheduling, preparing agendas, maintaining documentation, and tracking action items.
• Coordinate internal communications and support alignment across leadership, working groups, and member companies.
• Maintain organized filing systems, contact lists, and operational records to ensure easy access and continuity.
• Prepare reports, summaries, and internal updates to support smooth decision-making.

Events & Meetings Management

• Support the planning, logistics, and execution of events, workshops, and member engagements.
• Coordinate venue bookings, vendor management, invitations, registration, and onsite setup.
• Ensure events run according to protocol, with attention to detail, accuracy, and professionalism.
• Assist in preparing briefing packs, agendas, and follow-up materials for all meetings.

Communications Support

• Draft and edit official correspondence, meeting minutes, and administrative communications.
• Support the development of basic content for member updates, presentations, and event-related materials.
• Ensure clarity, consistency, and accuracy across all outgoing documents.

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Communications, or Event Management (or related field).
• Minimum 2 years of experience in communications, event management, and operational coordination.
• Proven ability to manage multiple priorities and deliver structured, high-quality outcomes.
• Excellent organizational and multitasking skills with strong attention to detail.
• Exceptional written and verbal communications skills in English, with proficiency in Arabic considered a strong advantage.
• Strong project management experience with a proactive, solution-oriented mindset.
• Ability to travel within the GCC region and internationally as required.