30. Administrative Assistant in the Finance Office - Part-Time

American University of Ras Al Khaimah; Ras Al Khaimah; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading university in Ras Al Khaimah is seeking an Administrative Assistant for the Finance Department. The role involves providing crucial support to ensure smooth day-to-day operations. Responsibilities include handling documentation, coordinating meetings, and assisting with budget tracking. The ideal candidate should have a Bachelor's degree in Commerce and a minimum of 2 years of administrative experience. Proficiency in MS Office and excellent communication skills are essential. This is a great opportunity to contribute to the financial operations of a respected educational institution.

Qualifications

• Minimum of 2 years of administrative experience, preferably in a finance.
• Familiarity with financial systems or ERPs is an advantage.

Responsibilities

• Provide administrative support to the Finance Department, including scheduling and documentation.
• Prepare and process internal forms, memos, and finance-related documentation.
• Assist with tracking departmental expenditures and budgetary information.
• Coordinate meetings, take minutes, and follow up on action items.
• Liaise with students, staff, and vendors regarding finance-related inquiries.
• Maintain organized records and ensure proper archiving of financial documents.
• Monitor office supplies and request replenishments as necessary.
• Ensure compliance with university policies and procedures in all administrative tasks.
• Perform any other duties as assigned by the Finance Manager.

Skills

Excellent organizational and multitasking skills

Strong written and verbal communication in English

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

High attention to detail and accuracy

Team player with a proactive and positive attitude

Education

Bachelor’s degree in Commerce (B.Com) or a related field preferred

Job description

Position Summary

The Administrative Assistant in the Finance Department will support day-to-day operations by providing administrative and clerical assistance to the finance team. The role involves managing documents, coordinating meetings, handling correspondence, and ensuring smooth communication within the department and with other university units.

Key Responsibilities

• Provide administrative support to the Finance Department, including scheduling, documentation, filing, and data entry.
• Prepare and process internal forms, memos, and finance-related documentation such as invoices, receipts, and payment requests.
• Assist with tracking departmental expenditures and budgetary information.
• Coordinate meetings, take minutes, and follow up on action items.
• Liaise with students, staff, and vendors regarding finance-related inquiries.
• Maintain organized records and ensure proper archiving of financial documents.
• Monitor office supplies and request replenishments as necessary.
• Ensure compliance with university policies and procedures in all administrative tasks.
• Perform any other duties as assigned by the Finance Manager.

Qualifications and Experience

• Bachelor’s degree in Commerce (B.Com) or a related field preferred.
• Minimum of 2 years of administrative experience, preferably in a finance.
• Familiarity with financial systems or ERPs is an advantage.

Skills and Competencies

• Excellent organizational and multitasking skills.
• Strong written and verbal communication in English.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• High attention to detail and accuracy.
• Team player with a proactive and positive attitude.