Document Control Specialist-Jobs in United States

Job description:

MAJOR FUNCTIONS

We are seeking a highly organized and detail-oriented Document Control Specialist to join our accounts and reporting team. This role will play a critical part in managing financial documents and records, supporting financial planning and analysis (FP&A), digital initiatives and assisting with co-ordination of meetings at various forums. The ideal candidate will have a solid understanding of accounting and financial principles, excellent document management skills, and a proactive approach to problem-solving.

Key Responsibilities:

Document Control and Digital Initiatives:

• Develop and maintain a comprehensive document control system to ensure accurate and timely access to financial records.
• Organize, file, and retrieve financial documents and reports, ensuring compliance with company policies and regulatory requirements.
• Coordinate with internal teams to gather and process documents related to financial transactions, audits, and compliance.
• Implement and manage electronic document management systems (EDMS) and ensure data integrity using latest technology such as AI, GPT etc.
• Support various digital initiatives such as dashboards, data-warehouse project etc.
  
  Database Management and Financial Planning & Analysis support:

• Management & ownership of database (financial, production, other)
• Provide data-driven insights to assist in strategic decision-making and performance evaluation.
  
  Co-ordination/collaboration for stakeholder management:

• Co-ordinate/compile/review material for meetings at various forums (internal/external)
• Collaborate within the accounting team to analyze reports/assist on adhoc projects.
• Assist with internal and external audits by providing necessary documentation and explanations.
  
  General Support:

• Provide administrative support to the finance team as needed, including scheduling meetings, managing correspondence, and preparing documentation.
• Ensure adherence to financial policies and procedures and recommend improvements where applicable.

Minimum Professional Experience Required

• Degree in accounting (Bachelors/Masters) AND
• Certification in document control /data visualization tools
• Advanced skills in MS Office applications
• Proficient in data visualization tools (Power BI preferred)
• 5+ years of experience in document control/Database management/Accounting
• Proficiency in financial software (e.g., Excel, other tools) and document management systems.
• Experience with ERP systems and data visualization tools (e.g., Tableau, Power BI) is advantageous.
• Bilingual capabilities preferred (English & Arabic)