Accounting Assistant jobs in United Arab Emirates

Key Responsibilities:

Management of the Finance / Accounts of the JOP (Owner Association):

1. Assist the JOP management for the preparation of annual Service Charges budget of various components.
2. Prepare, evaluate and analyze annual budgets and variation.
3. Produce budget vs. actuals according to schedule.
4. Verify, allocate, post and reconcile daily transactions.
5. Produce error-free accounting reports and present their results as per Committee Member's requirements.
6. Analyze financial information and summaries financial status.
7. Review and recommend modifications to accounting systems and procedures.
8. Participate in financial standards setting and in forecast process.
9. Provide input into department’s goal setting process.
10. Generate/Prepare financial statements.
11. Plan, assign and review financial records.
12. Facilitate monthly, Quarterly and yearly closing process.
13. Develop and document business processes and accounting policies to maintain and strengthen internal control.
14. Conduct Quarterly VAT Filing, resolving independent auditor queries regarding VAT filing for each project.

Account Reports and Analysis:

1. Perform accounting functions as assigned including, but not limited to Bank Reconciliation, Financial Reporting per project & Management Reporting.
2. Assist in preparation of monthly management report and accompanying schedules, worksheets and narratives, including “Budget vs. Actual” variance reports. Assist in providing follow-ups and documentation of significant variances.
3. Assist with completion of the quarterly and annual regulatory filings; preparation of assigned Quarterly and Annual Statutory Statement pages/schedules.

Accounts Payable / Accounts Receivables process:

1. Review all WOs / AMCs invoices & service reports prior proceeding the payments.
2. Obtain SOAs to various service providers.
3. Control Invoices, payment processing thru regulated bank account for the vendors/suppliers.
4. Coordinate with the OA-JOP Management for WOs/Annual Maintenance Contracts AMCs issued to suppliers.
5. Maintain project wise Cash Flow and maintain fund's intended for payment to suppliers.
6. Set up ADCB portals (Procash, protrust) with all vendors trade licenses, Contract details in order to process payment.
7. Reconcile owner’s record between our accounting system and Mollak system in order to ensure owners have access to accurate balances.
8. Reconcile receivable, payable, ledger balances as per financial audit of newly handed over projects, take third party balance confirmation, if not matching, raise concern accordingly.

Audits & Examinations:

1. Assist with annual external / internal audit. Complete requested materials. Assist in preparing assigned schedules for the annual/ Interim financial audit.
2. Do financial reporting and general ledger reconciliation.
3. Coordinate and resolve various issues with bank such as cleared check differences, bank fee unknown charges, targeted balance calculations and enhancements to online services.
4. Direct internal and external audits to ensure compliance.

Customer Service Relationship:

1. Help to resolve customer’s issues in relation to client’s issues of their accounts to minimize escalation channel, if necessary.
2. Assist customer services with Mollak and Iskaan balances reconciliation, aging analysis to identify long-standing debtors & take action accordingly.