Quality Administrator

University of Fort Hare; Mpumalanga, Hillcrest; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading university in South Africa is seeking a Quality Administrator to provide administrative and system support in Cato Ridge. The successful candidate will manage requisition processing, supplier communication, and document management while ensuring compliance with quality standards. Candidates should have a relevant certificate or diploma and 1-2 years of experience in administration or document control, preferably in a quality environment. Proficiency in Syspro or similar ERP systems is advantageous.

Qualifications

• 1–2 years of experience in administration or document control.
• Experience in a manufacturing or quality environment is preferred.

Responsibilities

• Support implementation of Quality Control and HACCP systems.
• Conduct inspections and audits for compliance.
• Assist in training and process improvements.
• Manage requisitions in Syspro and liaise with suppliers.
• Maintain system records for requisitions and purchases.
• Ensure document control records are current and compliant.
• Collaborate with production and quality teams.

Skills

Understanding of requisition processes

Knowledge of document control procedures

Proficiency in Microsoft Office

Attention to detail

Communication skills

Organizational skills

Education

Certificate or Diploma in Administration, Food Technology, Quality Management

Tools

Syspro or similar ERP systems

Job description

R 00

Our client is based in Cato Ridge and is looking for a Quality Administrator to join their team.
Purpose of the job is to provide administrative and system support through accurate requisition processing, supplier communication, and document management, ensuring proper record control and adherence to company procedures.

Minimum Requirements

• Certificate or Diploma in Administration, Food Technology, Quality Management, or a related field.
• 1–2 years of experience in administration or document control, preferably within a manufacturing or quality environment.
• Experience using Syspro or similar ERP systems is an advantage.

Skills

• Strong understanding of requisition processes.
• Good knowledge of document control procedures and record management systems.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent attention to detail and accuracy in data entry and documentation.
• Good communication and supplier liaison skills.
• Ability to organize and maintain records efficiently.

Key Responsibilities

• Support implementation and maintenance of Quality Control, HACCP, and GMP systems.
• Conduct inspections, sampling, and audits to verify product and process compliance.
• Assist with training, process improvements, and corrective action follow-ups (CAPA).
• Manage requisitions in Syspro, liaise with suppliers, and prepare GRN documentation.
• Maintain accurate and organized system records for all requisitions and purchases.
• Oversee document control to ensure records are current, compliant, and properly filed.
• Collaborate with production and quality teams to uphold product integrity and standards.