School Data Administrator

Independent Schools Association of Southern Africa; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A non-profit educational organization in Cape Town seeks a Data Administrator to oversee student, staff, and school data. Responsibilities include attendance administration, maintaining school records, and ensuring data compliance. Ideal candidates will have a degree in Information Systems and at least 3 years of relevant experience. Strong analytical skills and proficiency in data management tools are essential. Apply by 10 October 2025 at [e-mail].

Qualifications

• Minimum 3 years’ experience in a data-focused administrative role, preferably in education.
• Familiarity with WCED and accreditation processes.
• Knowledge of data protection legislation (POPIA, PAIA).

Responsibilities

• Manage learners and staff attendance administration.
• Coordinate admissions & CEMIS.
• Maintain school records and database.

Skills

Advanced proficiency in Excel

Analytical thinking

Creative problem solving

Education

Diploma/Degree in Information Systems

Tools

iSAMS

CEMIS

SASAMS

Job description

Are you eager to drive significant change in the educational and holistic wellbeing of underprivileged children in South Africa?

Christel House South Africa is a non-profit school which provides no-fee scholarships to students from some of Cape Town’s most under-resourced neighbourhoods and support them for 19 years (grade RR to Gr 12 and five years post-matric) through character-based and career-focused education. The main criterion for admission to Christel House is not evidence of talent, but evidence of poverty. Despite facing significant challenges our students excel. We have an impressive 99% matric pass rate since inception and 97% of our alumni are studying, working or doing both. Key aspects of Christel House’s model include poverty mitigation services in the form of daily transport to school and back, professional health care, nutritious meals, psychosocial counselling, family assistance and college and career planning and support. Christel House manages nine schools around the world of which the Centre in Cape Town, established in 2001, is the only Centre in Africa. Join our dedicated team and be part of a global movement.

Overview

About the position: The Data Administrator provides end to end stewardship of learner, staff and school wide data at Christel House South Africa (CHSA). Working closely with Principals, Educators and support staff, the role ensures that accurate, timely and compliant information flows underpin every instructional, pastoral and operational decision. Core duties centre on eight interconnected domains: attendance, academic achievement, student attitude, school records, admissions &CEMIS, printing logistics, database maintenance, and cross cutting compliance & data analysis.

Key Responsibilities

• Learners and Staff Attendance Administration
• Learners Academic Achievement Administration
• Admissions & CEMIS Coordination
• School Records Management
• Printing & Examination Logistics
• Database Maintenance & User Support
• Compliance & Governance – relayed to statutory laws & statutory bodies
• Data Analysis & Insights – Preparation of reports for CAO & Executive teams.

Key Requirements

• Education & Experience
• Diploma/Degree in Information Systems, Data Management, Business Administration, or related fields.
• Minimum 3 years’ experience in a data-focused administrative role, preferably in education.
• Experience using student information systems like iSAMS, CEMIS, or SASAMS.
• Technical & Soft Skills
• Advanced proficiency in Excel, Power Query, and database systems.
• Familiarity with WCED and accreditation processes (Umalusi, ISASA).
• Knowledge of data protection legislation (POPIA, PAIA).
• Analytical thinking with an aptitude for creative problem solving & initiative.

How to Apply

Please send your CV, a cover letter and evidence of your credentials to The HR Manager at [e-mail]. Ensure the subject line reads “Data Administrator position”.

Closing Date: All applications must be received by 10 October 2025.

Location: Ottery, Cape Town, Western Cape, South Africa

Christel House champions equality and diversity. Appointment rights are reserved.