Manager: Contracts

findojobs-za; Mbombela; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading company in supply chain management is seeking a professional to implement SCM strategy and manage contracts. The role involves developing procedures for contracts management, drafting agreements, and reviewing existing contracts for compliance. A Bachelor's degree or similar in Business Administration or a related field is essential, with an ideal qualification being a Post Graduate Degree. MCIPS Certification is preferred. Strong negotiation skills and the ability to establish relationships with stakeholders are required. The position is based in Mbombela, Mpumalanga.

Qualifications

• Essential: Bachelor's Degree or similar in a relevant field.
• Ideal: Post Graduate Degree in Business Administration or related field.
• MCIPS Certification preferred.

Responsibilities

• Implement SCM strategy and manage contracts according to company objectives.
• Develop standard operating procedures for contracts management.
• Draft and validate contractual agreements post RFQ and tender.
• Review and update existing contracts to ensure compliance.
• Collaborate with functions to evaluate supplier performance.
• Ensure contract finalization and facilitate negotiations.
• Monitor compliance with contracts and manage changes.
• Develop and implement contract management policies.

Education

Bachelor's Degree in Business Administration / Commercial Field / SCM / Logistics / Commercial Law / Contracts Management

Bachelor of Commerce Honours / Post Graduate Diploma

MCIPS Certification

Job description

Job Responsibilities

• Implement SCM strategy and ensure contracts management plans are in place and executed in line with the company's strategic objectives.
• Develop and implement standard operating procedures, templates, terms of references and processes for contracts management.
• Draft and develop contractual agreements post award of RFQ's, tender/bid and ensure validation with relevant stakeholders.
• Review contracts for all new and existing service providers, propose necessary updates to ensure compliance with standards and regulations.
• Collaborate with various functions to evaluate performance, pricing, and compliance against established contract.
• Ensure finalisation of contracts, facilitate negotiation of realistic delivery dates of goods & services.
• Facilitate and provide inputs to contract audit and compliance requirements.
• Provide inputs to divisional budget and ensure contracts remain within approved budget/ tender award.
• Negotiate and generate savings through contract negotiations according to market indications and relevant indices.
• Collaborate with managers within Supply Chain Management to ensure alignment financial commitments of all pre-approved budgets.
• Establish internal contracts controls, data and evaluate contract process that exist within the company.
• Assess processes in place to monitor compliance with contracts (both vendor and internal compliance), manage changes in contracts and approval process for new contracts.
• Develop and implement contract management instructions, policies, and procedures.
• Ensure procurement risk monitoring, reporting and comply with all aspects when compiling reports and advising line management.
• Ensure compliance with regulatory requirements that have impact on business area and communicate these requirements across organisation.
• Compile contracts risk management plan and maintain contract management records to ensure necessary information is captured.
• Conduct bid clarifications with suppliers, end-user when drafting contracts and facilitate resolution of contractual disputes.
• Establish and maintain strong business relationship with internal and external stakeholders.
• Maintain contract expiry dates and ensure enquiries, renewals and or extensions and ensure communication to relevant business timeously.
• Manage, measure service provider performance to ensure goods and services conform to contract requirements and compile monthly reports.
• Monitor performance of suppliers against SLAs, resolve issues or queries, and develop recovery plan when performance targets are not met.
• Negotiate optimum supplier agreements for short (one year) and medium term (three year) contracts and draft SLAs.
• Develop and execute cost savings plans and compile contract performance reports.
• Drive development, implementation, and monitor best practice in supply chain contracts management and SLAs across the organisation.
• Ensure commercial activities of business units meet legal, contractual, financial, and commercial requirements.
• Ensure all contract related documents are signed and retained such as variation orders, rules and regulations for on-site contractors, appointment of signee, Insurance, workman's compensation etc.
• Ensure contracts adhere to Occupational Health and Safety or professional body requirements and to current B-BBEE Good Practice.
• Contribute to the company achieving a clean administrative audit outcome, from a contract management perspective.

Education

• Essential: Bachelor's Degree / B-Tech Degree or Similar Bachelor's Degree in Business Administration / Commercial Field / SCM / Logistics / Commercial Law / Contracts Management and/or related field (NQF Level 7).
• Ideal: Bachelor of Commerce Honours / Post Graduate Diploma or Similar Post Graduate Degree in Business Administration / Commercial Field / SCM / Logistics / Commercial Law / Contracts Management and/or related field (NQF Level 8).
• MCIPS Certification.