BEC Administrator

Amatola Water; East London; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A public utility provider based in South Africa is seeking a dedicated administrative professional to support the Bid Evaluation Committee. The role involves various secretarial duties, ensuring proper record-keeping, and liaising with stakeholders to facilitate bid evaluations. Candidates should have a minimum of 5 years' administrative experience, with at least 3 years in the Supply Chain. Strong communication and organizational skills are essential. A valid driver's license is required, and applicants from designated groups are encouraged to apply.

Qualifications

• 5 years' administrative experience, with at least 3 years in Supply Chain.
• Comprehensive knowledge of administrative and secretarial duties.
• Valid unendorsed driver's license is required.

Responsibilities

• Provide secretariat duties to the Bid Evaluation Committee.
• Handle administrative, record-keeping, and logistic duties.
• Prepare and forward relevant documentation to the BAC.

Skills

Administrative experience

Secretarial duties

Record-keeping

Communication skills

Computer literacy

Time management

Problem-solving skills

Tools

MS Word

MS PowerPoint

MS Excel

Internet

Outlook

Job description

Minimum Experience

5 years’ administrative experience of which 3 years must have been in Supply Chain

• 5 years’ administrative experience of which 3 years must have been in Supply Chain

Key Outputs

the appointee will:

• Provide secretariat duties to the Bid Evaluation Committee
• Handle administrative, record-keeping, and logistic duties for Bid Evaluation Committee
• Liaise with end users, bidders, Supply Chain Management unit, office of the Chief Executive Officer, Bid Specification Committee, experts (where applicable), etc.
• Filing and adequately storing information relating to tenders and Bid Evaluation Committee timeously
• Prepare and forward relevant documentation to the BAC
• Provides bid information to stakeholders such as internal auditors, Auditor General, National Treasury, etc
• Distribute the agenda, and discussion documents to committee members within timeframes before the meeting
• Handle all correspondences of the committee
• Draft “Appointment for BEC” letters, forward to respective committee members and maintain record of all the signed appointment acceptance letters
• Ensure that bid remains valid for the duration of the evaluation process and facilitate extensions, where necessary
• Perform any other duties as assigned by the Line Manager

Key Competencies

• Comprehensive knowledge and understanding of handling administrative, record-keeping, and secretarial duties
• Extensive experience in taking minutes and keeping records
• Proven ability to provide support to Committees such as Bid Committees, Management committees, Executives, etc.
• Proven ability to work under pressure while upholding high-quality work
• Knowledge of legislation, policies, procedures, processes, practices, systems, and frameworks for handling administrative, record-keeping, and secretarial duties for the Bid Committees, Management Committees, Executives, etc
• Good planning, organizing, interpersonal, time management, and problem-solving skills
• Excellent report writing and communication skills (both verbal and written).
• Advanced computer literacy and experience in the application of software tools, including MS Word, PowerPoint, Excel, Internet, and Outlook
• Valid unendorsed driver’s license

EE Target

EE Target - Indian / White / Coloured Female