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Operations Assistant/Executive
Descripción de la vacante
A logistics firm in Singapore is seeking an Operations Assistant/Coordinator responsible for managing daily trade operations, coordinating shipments, and generating shipping documents. The ideal candidate should possess a Diploma in Business or Logistics, have strong communication skills, and be proficient in MS Office. This is a great opportunity for someone who is self-motivated and eager to learn within a dynamic environment.
Formación
- Possess at least Diploma in Business or Logistics.
- Confident, self-motivated & driven, proactive with a good attitude.
- Proficient in MS Office; words/excel etc.
- Fluent in English, both written and oral.
Responsabilidades
- Manage daily trade operations, including order processing and coordinating shipments.
- Coordinate day-to-day operational activities with relevant parties.
- Handle and generate shipping documents and invoices.
- Liaise with finance for invoicing and payments.
- Monitor shipments to ensure smooth delivery.
Conocimientos
Educación
The Operations Assistant/Coordinator is responsible for managing daily trade operations, including end-to-end order processing, coordinating shipments, and generating shipping documents.
- Coordinate day-to-day operational activities with relevant parties such as customers, suppliers, ship owners, surveyors, forwarding agents, internal/external stakeholder to facilitate smooth shipment of cargo.
- Execute shipments according to established procedures.
- Prepare and send shipping instructions to sellers and buyers.
- Nominate vessels to sellers and buyers.
- Handle and generate shipping documents, including invoices, packing lists, and required shipping documents.
- Prepare and check required shipping documents for LC negotiations to banks.
- Update contracts and enter shipping data into the system promptly.
- Liaise with the finance team to ensure smooth invoicing and timely execution of cargo/freight/operational payments and expenses.
- Monitor shipments to ensure smooth delivery and fulfilment.
- Post shipment follow-up to update customers on any potential delays.
- Month-end closing via accounting system
- Perform other tasks as assigned by the Traders / Operations Manager.
- Possess at least Diploma in Business or Logistics
- Confident, self-motivated & driven, proactive, good attitude, willing to learn, good communicational skills
- Proficient in MS Office; words/excel etc.
- Fluent English, written and oral.
* El índice de referencia salarialse calcula en base a los salarios que ofrecen los líderes de mercado en los correspondientes sectores. Su función es guiar a los miembros Prémium a la hora de evaluar las distintas ofertas disponibles y de negociar el sueldo. El índice de referencia no es el salario indicado directamente por la empresa en particular, que podría ser muy superior o inferior.