ADMIN EXECUTIVE

TRUWATER SINGAPORE PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

A leading water solutions company in Singapore is seeking an administrative assistant to manage daily office operations. The role involves filing, scheduling, preparing documents, and coordinating with internal departments and external vendors. Ideal candidates should have strong communication skills, proficiency in MS Office, and the ability to multitask in a fast-paced environment. Experience in an administrative role is required. Join us to support our dynamic team.

Qualifications

• Proven experience in an administrative or executive assistant role.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Ability to multitask and adapt in a fast-paced environment.
• Discretion and confidentiality.

Responsibilities

• Manage day-to-day office operations, including filing, scheduling, correspondence, and record-keeping.
• Prepare reports, memos, letters, and other documents.
• Maintain and manage office supplies inventory and place orders when necessary.
• Handle incoming calls, emails, and other communications professionally.
• Liaise with internal departments and external vendors to support administrative needs.
• Assist with HR tasks such as maintaining employee records and coordinating onboarding.
• Support finance with data entry.

Skills

Excellent written and verbal communication skills

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

Strong organizational and time management skills

Ability to multitask and adapt in a fast-paced environment

Discretion and confidentiality

Job description

Key Responsibilities:

• Manage day-to-day office operations, including filing, scheduling, correspondence, and record-keeping.
• Prepare reports, memos, letters, and other documents.
• Maintain and manage office supplies inventory and place orders when necessary.
• Handle incoming calls, emails, and other communications professionally.
• Liaise with internal departments and external vendors to support administrative needs.
• Assist with HR tasks such as maintaining employee records and coordinating onboarding.
• Support finance with data entry.

Requirements:

• Proven experience in an administrative or executive assistant role.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Ability to multitask and adapt in a fast-paced environment.
• Discretion and confidentiality.