admin and account assistant

PIE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A project management firm located in Singapore is seeking a Project Administrative Executive to provide comprehensive administrative and coordination support to the project team. The role includes managing documentation, scheduling, procurement, and stakeholder communication within an engineering or construction context. Ideal candidates should have at least 2 years of relevant experience and strong proficiency in Microsoft Office applications. This position requires excellent organizational skills and attention to detail.

Qualifications

• Minimum GCE 'O' Level qualification; Diploma in Business Administration is preferred.
• At least 2 years of relevant administrative experience in engineering or construction.
• Ability to work independently and in a team.

Responsibilities

• Provide full administrative support to the project team.
• Coordinate and schedule meetings and site activities.
• Manage office administration and procurement of supplies.

Skills

Organizational skills

Coordination skills

Communication skills

Microsoft Office proficiency

Education

Diploma in Business Administration or related field

GCE ‘O’ Level qualification

Job description

Job Title: Project Administrative Executive

Job Summary

The Project Administrative Executive provides comprehensive administrative and coordination support to the project team to ensure efficient project operations. This role involves document control, scheduling, procurement coordination, stakeholder liaison, and logistics support within an engineering or construction environment.

Key Roles & Responsibilities

• Provide full administrative support to the project team, including preparation, maintenance, and control of project documentation, records, and reports.

• Coordinate and schedule meetings, appointments, and site activities to support project timelines and deliverables.

• Manage office administration matters, including procurement of office supplies, inventory control, and vendor coordination.

• Liaise with clients, suppliers, subcontractors, and internal departments to ensure smooth communication and operational flow.

• Support project logistics, including coordination of air and sea shipments, documentation, and tracking.

• Assist with ad-hoc administrative tasks as required to support project and operational needs.

Job Requirements

• Minimum GCE ‘O’ Level qualification; Diploma in Business Administration, Engineering, or a related discipline is preferred.

• At least 2 years of relevant administrative experience in the engineering or construction industry.

• Strong organizational, coordination, and communication skills.

• Ability to work independently with minimal supervision as well as collaboratively within a team.

• Proficient in Microsoft Office applications (Word, Excel, Outlook).

• Detail-oriented, well-organized, and able to manage multiple tasks in a fast-paced project environment.