Home Based jobs in Singapore

Director Personal Assistant (Remote, Flexible Hours)

I am seeking a trustworthy, detail-oriented, and highly organized Personal Assistant to provide comprehensive administrative and operational support across personal and professional matters. This role is remote-based and offers flexible working hours, with the primary objective of ensuring seamless management of daily tasks, business operations, and personal arrangements.

The successful candidate will play a pivotal role in supporting a Singaporean Director in maintaining structure, handling sensitive information with discretion, and supporting the smooth running of two Singapore businesses alongside personal commitments.

• Administrative & Data Management: Perform accurate data entry and maintain organized records, spreadsheets, and databases.
• Administrative & Data Management: Draft, review, and manage correspondence, reports, and documentation.
• Administrative & Data Management: Organize MD (Managing Director) notes and translate them into clear action items and daily to-do lists.
• Accounting & Finance Support: Assist with bookkeeping, accounting inputs, and expense tracking.
• Accounting & Finance Support: Prepare and input invoices, reconcile expenses, and coordinate with external accountants.
• Accounting & Finance Support: Ensure timely and accurate financial documentation.
• Business Support: Provide administrative assistance across two businesses, including scheduling and calendar management.
• Business Support: Organize meetings, calls, and project follow-ups, ensuring deadlines are met.
• Business Support: Support business-related logistics, communications, and stakeholder coordination.
• Personal Support & Lifestyle Management: Arrange personal appointments, reservations, and travel plans.
• Personal Support & Lifestyle Management: Manage personal errands and logistics while balancing business demands.
• Personal Support & Lifestyle Management: Act as the first point of contact for personal and professional coordination.
• General Support: Maintain confidentiality in handling sensitive personal and business information.
• General Support: Proactively anticipate needs and recommend solutions to optimize workflows.
• General Support: Perform ad hoc tasks and projects as required.

• Proven experience as a Personal Assistant, Executive Assistant, or Administrative Support professional.
• Strong proficiency in Microsoft Office Suite and Google Workspace (Docs, Sheets, Slides, etc.).
• Knowledge of basic accounting/bookkeeping principles.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• High level of professionalism, reliability, and discretion.
• Ability to work independently in a remote environment while remaining responsive and adaptable.

• Experience supporting entrepreneurs or senior executives with multiple business interests.
• Familiarity with fitness, lifestyle, or luxury automotive industries (advantageous but not mandatory).
• Strong problem-solving mindset and ability to work with minimal supervision.