Administration jobs in Singapore

• Jobholder to assist in ensuring TTA's accounting and reporting meets the requirements and in compliance with the regulations that it is subjected to
• The role operates in a high-pressure environment with critical deadlines, particularly during month-end, quarter-end, and year-end closing periods
• Collaboration with very diverse international teams locally and stakeholders based abroad
• Access to confidential information
• Complex reporting structures with strict deadlines

Responsible for the accounting and reporting of general administrative costs for entities under T&S (TTA and CSSS) in the Singapore office.

• Maintain accurate records of all general administration expenses and ensure timely posting to the general ledger
• Monitor and update cost allocation ratios to ensure proper distribution across business segments and trading books
• Record and justify accruals for general administration costs, conduct periodic reviews and follow-ups with relevant departments
• Prepare regular reports and presentations on overhead expenditures, including variance analysis against budget and historical data
• Investigate and explain significant variances to management
• Support monthly full-set accounts with accurate financial records

• Ensure timely and accurate completion of monthly, quarterly, and annual closings
• Comply with regulatory and accounting standards, including SOX, IFRS / FRS, and local tax regulations

• Manage intercompany recharges process, including issuance of invoices and debit / credit notes
• Ensure accuracy and timeliness of intercompany charges across group affiliates
• Reconcile monthly, quarterly, and annual inter-company transactions between the Singapore office and affiliate entities

• Prepare tax computations and liaise with tax agents. Handle tax queries and keep abreast of updates / changes in tax regulations
• Provide necessary schedules for Estimated Chargeable Income and final tax filings
• Ensure complete recording of GST and Withholding tax related to general administration expenses
• Prepare and submit quarterly GST returns to the Inland Revenue Authority of Singapore (IRAS)
• Ensure compliance with Global Trader Programme (GTP) requirements in annual tax computations

• Participate in the budgeting process for overhead expenses based on historical trends, market conditions, business objectives, and departmental input

• Support internal and external audits by providing necessary documentation and explanations related to overhead expenses

• Prepare and submit surveys to government authorities (e.g., Department of Statistics, Enterprise Singapore, Monetary Authority of Singapore) within specified deadlines

• Liaise with internal departments to ensure efficient daily operations
• Communicate with other local and overseas offices for financial reporting collaboration
• Coordinate with external parties such as tax advisors for compliance and advisory matters

• Propose and collaborate on process enhancements with IT and other teams
• Assist in ad hoc financial analysis and special projects as required by management

• Bachelor's Degree in Accountancy or Equivalent (Bac + 3) with recognised professional accountancy qualification (e.g., Chartered Accountant or ACCA membership)
• Minimum 2 years of experience managing full-set financial records
• Proficient in MS tools (Power BI, Power Query)
• Knowledge of SQL and Python is a plus
• Strong proficiency in Excel and VBA is essential

• Ability to manage stress and multitask in a fast‑paced environment
• Meticulous, detail‑oriented responsible, efficient
• Team player. Strong communication skills and ability to work independently and collaboratively. Strong command of English language
• Demonstrates a digital mindset and willingness to acquire new digital skills

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

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