Assistant Manager, Administration & HR

St. Andrew's Mission School; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A local education institution in Singapore is seeking a dedicated administrator to oversee daily operations, manage student data integrity, and support HR functions. The ideal candidate holds a degree in Human Resource Management or Business Administration, has at least 3 years of hands-on experience, and possesses strong communication skills. Responsibilities include logistical support for events and liaising with key vendors, making attention to detail and integrity crucial for success. Non-shortlisted candidates will not be notified.

Qualifications

• Minimum 3 years of hands-on experience in administration.
• Experience as a DPO is preferred but not mandatory.
• Comfortable with detailed, hands-on administrative work.

Responsibilities

• Oversee daily administrative operations of the school.
• Serve as the school’s Data Protection Officer (DPO).
• Provide secretariat support to School Leaders.

Skills

Good command of English

Strong interpersonal skills

Time management skills

Attention to detail

Familiarity with PDPA requirements

Proficient in Microsoft Office

Multitasking across functions

Education

Degree or Diploma in Human Resource Management or Business Administration

Job description

Administration

• Oversee and handle daily administrative operations of the school, including procurement, logistics and vendor coordination.
• Oversee the accurate entry, maintenance, and periodic review of student data across school systems, ensuring data integrity, confidentiality, and compliance with school policies.
• Serve as the school’s Data Protection Officer (DPO) to ensure compliance with the Personal Data Protection Act (PDPA) and group administration policies.
• Provide administrative and logistical support for school events, school programmes and VIP visits.
• Work with relevant internal departments for administrative matters concerning the students (eg. school fees, donation in kind and uniform and transport).
• Assist with internal and external audits by preparing required documentation and ensuring compliance
• Work on the annual department budget and keep track of various funding and advise Management accordingly for decision making.
• Liaise with insurance broker on matters relating to insurance coverage for students and facilities.
• Serve as a point of contact for parents and external agencies regarding administrative and student matters, coordinating responses and disseminating accurate and up-to-date school information as required.
• Manage school contracts and liaise directly with key vendors (e.g. canteen, bus, textbook, uniform suppliers).
• Provide secretariat support to School Leaders, including scheduling and minute-taking for meetings
• Perform other duties as assigned by School Leaders

HR

• Assist the HR Manager with recruitment. This includes advertising, short‑listing and arranging for interviews for suitable candidates and thereafter manage the entire onboarding process for new employees.
• Assist the HR Manager to facilitate offboarding process including exit interviews, clearance, and access termination
• Assist with HR Administration (including training administration, ordering of name tags and/or name cards etc.)
• Attend to HR related queries.

Job Holder Requirements and Attributes

• Degree or Diploma in Human Resource Management, Business Administration, or related discipline
• Minimum 3 years of hands‑on experience in administration
• Good command of English (e.g. both oral and written)
• Familiarity with PDPA requirements and experience as a DPO (preferred but not mandatory)
• Comfortable with detailed, hands‑on administrative work and multitasking across functions
• Proficient in Microsoft Office
• Strong interpersonal, communication, and time management skills
• High level of integrity, confidentiality, and attention to detail

We regret that only shortlisted candidates will be notified.