Administrative Executive

Ley Choon Constructions and Engineering Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading infrastructure company in Singapore is seeking an Administrative Executive to manage project administrative processes. The role includes overseeing claims management, validating project documentation, and enhancing workflows. Candidates should have a diploma or degree in Business Administration or similar, along with 3–5 years of relevant experience. The position offers a 5-day work week and various employee benefits, including transportation services, medical coverage, and career development opportunities.

Benefits

Company-provided shuttle service

14 days of annual leave

Telecommunication benefits

Comprehensive healthcare benefits

Qualifications

• 3–5 years of experience in project administration, claims management, or project support roles.
• Strong knowledge of project documentation and claims processes.

Responsibilities

• Oversee claims process including review and approval workflows.
• Enhance project administrative workflows and ensure procedural compliance.
• Coordinate communication with various stakeholders.

Skills

Project administration

Claims management

Stakeholder coordination

Analytical skills

Problem-solving

Proficient in Microsoft Office

Education

Diploma or Degree in Business Administration, Project Management, or related discipline

Job description

We are one of the largest one‑stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre‑mix production and construction waste recycling.

Administrative Executive

To manage, review, and enhance project administrative processes, ensuring effective claims management, documentation control, and coordination across project stakeholders.

Key Responsibilities

• Oversee and support the full project claiming process, including claims review, approval workflows, and compliance with internal procedures and regulatory requirements.
• Review and validate project documentation, reports, and claims prepared by administrative staff prior to submission for approvals.
• Enhance project administrative workflows and ensure consistent application of procedures across projects.
• Support project operations by coordinating communication with authorities, agencies, service providers, supervisors, and internal departments.
• Assist in the implementation, administration, and improvement of project‑related applications and systems to improve efficiency.
• Monitor project claims and administrative deliverables to ensure accuracy, completeness, and timeliness.
• Identify gaps, risks, and inefficiencies in project administration processes and recommend practical improvements.
• Provide guidance and on‑the‑job support to administrative staff to strengthen overall project administration capability.
• Prepare summary reports, dashboards, and management updates related to project progress, claims status, and approvals.
• Support meeting coordination, including preparation of meeting minutes, action lists, and follow‑up tracking when required.

Qualifications

• Diploma or Degree in Business Administration, Project Management, or a related discipline.
• 3–5 years of experience in project administration, claims management, or project support roles.
• Strong knowledge of project documentation, claims processes, and authority submission requirements.
• Ability to coordinate effectively with multiple stakeholders and departments.
• Good analytical and problem‑solving skills with a process improvement mindset.
• Proficient in Microsoft Office and project‑related systems/applications.

Other Information

• Work Schedule: 5‑day work week.
• Location: Office at No. 3 Sungei Kadut Drive, Singapore 729556 (North Singapore)

Employee Benefits

• Transportation:
  • Enjoy a company‑provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience.
  • Company‑provided lunch bus for easy access to meals.
• Annual Leave:
  • 14 days of annual leave, with additional leave based on tenure.
• Telecommunication:
  • Exclusive sign‑up benefits under our Corporate Telecommunication Scheme for personal plans.
• Healthcare:
  • Access to Medical Teleconsultation services for quick, easy healthcare consultations.
  • Comprehensive medical benefits including dental care and health screenings.
  • Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long‑term healthcare security.

Why Join Us?

• Build the Future: Deliver high‑impact civil engineering projects that transform communities.
• Grow with Us: Opportunities for career progression and continuous skill development.
• Innovate & Solve: Tackle complex challenges with cutting‑edge solutions.
• Collaborative Team: Work in a supportive, idea‑driven environment.
• Legacy of Impact: Create tangible value through infrastructure that lasts.