Executive Assistant & Office Administrator

AXCRON TECHNOLOGY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A newly established company in Singapore is seeking an experienced Executive Assistant & Office Administrator to support senior management and ensure smooth operations. The ideal candidate will have strong coordination skills, the ability to handle diverse responsibilities, and a minimum of 3 years of relevant experience in office administration or executive roles. Proficiency in English and Chinese is a must. The role offers a competitive salary package and opportunities for career development.

Benefits

Competitive salary package

Group medical insurance

Paid annual leave and medical leave

Opportunities for career development

Qualifications

• Minimum 3 years of relevant experience in office administration or executive support roles.
• Excellent command of both English and Chinese (written and spoken).
• Possessing a valid Class 3 driving licence will be an advantage.

Responsibilities

• Provide administrative support to management and assist with ad-hoc tasks.
• Manage calendars, meetings, schedules, and reminders.
• Coordinate client meetings and business entertainment.

Skills

Multi-tasking

Coordination skills

Interpersonal skills

Professionalism

Adaptability

Detail-oriented

Education

Diploma or degree in Business Administration, Management

Tools

Office software

Job description

Roles & Responsibilities

About the Role

We are a newly established company seeking an experienced, proactive Executive Assistant & Office Administrator to support senior management and ensure smooth office operations. This role requires a multi‑tasker with strong coordination skills, as well as the ability to handle diverse responsibilities efficiently and independently, with a high level of professionalism.

Key Responsibilities

• Executive Support
  • Provide administrative and coordination support to the management
  • Assist with ad‑hoc tasks, assignments, and special projects
  • Manage calendars, meetings, schedules, and reminders
  • Prepare basic documents, reports, and presentations when required
  • Coordinate with internal teams and external stakeholders
  • Support designated stakeholders on professional matters as assigned
  • Handle sensitive information with strict confidentiality
  • Maintain professional conduct in all internal and external interactions
• Client Entertainment & Coordination
  • Assist management in coordinating client meetings, business entertainment, and hospitality arrangements.
  • Support the organisation of company events, internal team activities.
  • Coordinate logistics, reservations, and follow‑ups
  • Liaise with vendors, service providers, and partners
  • Support hosting of visiting clients and business partners
• Office Administration
  • Handle daily office administrative operations
  • Manage office supplies, facilities, pantry items, and general office coordination
  • Coordinate with building management and external service providers
  • Provide basic IT support, such as new staff onboarding setup, software installation, and troubleshooting minor technical issues.
  • Maintain proper filing and administrative documentation (physical and digital)

Requirements

• Diploma or degree in Business Administration, Management, or related fields.
• Minimum 3 years of relevant experience in office administration, or executive support roles (start‑up experience is a plus).
• Strong multi‑tasking skills with the ability to prioritise and work independently.
• Adaptable, positive thinker with a can‑do attitude.
• Basic IT knowledge and proficiency in office software / tools.
• Excellent command of both English and Chinese (written and spoken).
• Strong interpersonal skills, positive working attitude, and high professionalism.
• Well‑organised, detail‑oriented, and able to work in a fast‑paced environment.
• Possessing a valid Class 3 driving licence will be an advantage.

Benefits

• Competitive salary package
• Group medical insurance (medical, outpatient & dental coverage)
• Paid annual leave, medical leave, and other statutory benefits
• Opportunities for career development as the company grows