Warehouse Operations Assistant

Beacon Mart; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A retail company in Malaysia is looking for a detail-oriented Warehouse Operations Assistant to ensure smooth warehouse operations and accurate documentation. The role involves maintaining inventory records, processing financial documents, and coordinating delivery orders. Successful candidates will have 1-3 years of experience in logistics or procurement, proficiency in MS Office, and the ability to communicate fluently in Cantonese or Mandarin. Join our team to contribute to operational excellence in a fast-paced environment.

Qualifications

• 1-3 years of experience in warehouse administration, logistics, or procurement.
• Strong proficiency in MS Office, particularly Excel.
• Ability to handle fast-paced work environments.

Responsibilities

• Maintain accurate records of inventory and delivery orders.
• Process supplier invoices and customer bills.
• Prepare and track delivery orders.

Skills

Attention to detail

Organizational skills

Ability to multitask

Fluency in Cantonese or Mandarin

Education

Minimum SPM or Certificate in relevant field

Tools

MS Office (Excel, Word)

ERP/inventory systems

Job description

We are seeking a detail-oriented and proactive Warehouse Operations Assistant to join our growing team. This role is crucial in ensuring smooth warehouse operations, accurate documentation, and timely coordination with suppliers and logistics partners. If you thrive in a fast-paced environment and have a passion for operational excellence, we’d love to hear from you.

Data Entry & Record Management

• Maintain accurate records of inventory, delivery orders, and purchase orders.
• Input and update warehouse data into ERP or inventory management systems.

Billing & Documentation

• Process supplier invoices, customer bills, and related financial documents.
• Verify accuracy of billing information and resolve discrepancies.

Delivery Order Handling

• Prepare, issue, and track delivery orders.
• Coordinate with logistics teams to ensure timely dispatch and receipt of goods.

Purchase Order Management

• Create and process purchase orders in line with company policies.
• Liaise with suppliers to confirm order details, timelines, and documentation.

Warehouse Support

• Assist in monitoring stock levels and reporting shortages.
• Support warehouse supervisors in administrative tasks and compliance reporting.

General Requirements

• Minimum SPM or Certificate in Business Administration, Logistics, Supply Chain, or related field.
• 1–3 years of experience in warehouse administration, logistics, or procurement.
• Proficiency in MS Office (Excel, Word) and familiarity with ERP/inventory systems.
• Strong attention to detail and organizational skills.
• Ability to multitask and work under pressure in a fast-paced environment.
• Language Requirement: Ability to converse fluently in Cantonese or Mandarin to liaise effectively with suppliers and logistics partners.