Tenancy Manager/ Assistant Manager

Jobstreet Malaysia; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A property management company in Malaysia is seeking an experienced individual to manage tenancy agreements and monitor key milestones. The role involves coordinating with landlords, ensuring compliance with local regulations, and maintaining accurate records. Candidates should possess a bachelor's degree and 3–5 years of experience in property management or lease administration. Proficiency in MS Office and strong communication skills, especially in Mandarin, are essential for effective stakeholder handling.

Qualifications

• 3–5 years of experience in tenancy, lease administration, or property coordination.
• Experience with retail or commercial tenancy agreements is an advantage.
• Proficient in MS Office, especially Excel and Word.

Responsibilities

• Manage tenancy agreements and related files.
• Monitor tenancy milestones like start dates and expiries.
• Liaise with landlords and mall managers for agreements.

Skills

Attention to detail

Communication skills

Organizational skills

Proficiency in MS Office

Stakeholder handling

Leadership skills

Education

Bachelor's degree in Property Management or Business Administration

Tools

MS Office

Job description

Responsibilities

• Maintain and manage all tenancy agreements, license documents, and related files.
• Monitor key tenancy milestones such as start dates, expiries, and renewal deadlines.
• Coordinate with landlords and mall managers to renew or terminate agreements as required.
• Ensure timely rental or licensing fee payments and follow up on any discrepancies with Finance.
• Serve as liaison between company and site owners or management (e.g., malls, hospitals, airports).
• Communicate tenancy-related matters clearly and professionally, including notices, reminders, or disputes.
• Arrange and coordinate tenancy inspections or audits when required.
• Ensure all tenancies comply with local regulations and contractual obligations.
• Maintain accurate records in tenancy tracking systems.
• Monitor compliance with insurance, licensing, and other regulatory requirements.
• Coordinate with the Operations team to ensure smooth setup, maintenance, or removal of massage chairs at tenant locations.
• Assist with site handovers or takebacks, including documentation and condition reporting.
• Support internal departments (e.g., Operations, Finance, Technical) with tenancy-related information.

Qualifications & Requirements

• Bachelor e2 e9s degree in Property Management, Business Administration, or related field.
• 3–5 years of experience in tenancy, lease administration, or property coordination.
• Experience working with retail or commercial tenancy agreements is an advantage.
• Proficient in MS Office, especially Excel and Word.
• Good written and verbal communication skills. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• High level of attention to detail and ability to manage multiple contracts.
• Strong organizational and documentation skills.
• Proactive and disciplined in meeting deadlines.
• Good communication and stakeholder handling.
• Able to work independently with minimal supervision.
• Strong leadership skills and sense of integrity.