TEMPORARY ADMINISTRATIVE ASSISTANT - GROUP HUMAN CAPITAL

Universiti Teknikal Mara Sdn. Bhd.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading educational institution in Kuala Lumpur seeks a proactive Temporary Administrative Assistant to support the Human Capital team. The role includes providing clerical support, managing employee records, assisting in recruitment processes, and handling administrative tasks related to benefits and employee inquiries. Ideal candidates will possess a degree in a relevant field and have prior administrative experience. Strong communication skills and attention to detail are essential for this role.

Qualifications

• Bachelor or Diploma in Human Resource, Business Studies, Administration, or related field.
• Previous administrative or clerical experience, preferably in an HR environment.
• Familiarity with HR software and Microsoft Office Suite is an advantage.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Good communication skills, both verbal and written.
• Ability to maintain confidentiality and handle sensitive information professionally.

Responsibilities

• Perform data entry tasks to update and maintain HR systems.
• Process, organize, and file HR documentation including employee records.
• Schedule interviews and communicate with candidates as needed.
• Administer and process travel and medical claims accurately.
• Respond to routine employee inquiries or direct them to HR personnel.

Skills

Organizational abilities

Communication skills

Attention to detail

Multitasking

Education

Bachelor or Diploma in Human Resource / Business Studies / Administration

Tools

HR software

Microsoft Office Suite

Job description

Job Summary

We are looking for a proactive and organized Temporary Administrative Assistant to join our Group Human Capital team. This role involves providing essential administrative and clerical support during a tenure.

Key Responsibilities

Clerical Support

• Perform data entry tasks to update and maintain HR systems.
• Process, organize, and file HR documentation, including employee records and compliance forms.
• Prepare letters, memos, and other routine correspondence.

Recruitment Assistance

• Schedule interviews and communicate with candidates as needed.
• Assist in posting job advertisements on various platforms.

Employee Records Management

• Ensure all employee files are complete, accurate, and compliant with company and legal standards.

Benefit Administration

• Administer and process travel, medical claims, following the terms and conditions accurately.
• Monitor and update data for staff medical claims, clinic/hospital usage, and maintain records on staff claim/medical balances.
• Facilitate effective communication and correspondence regarding insurance, SOCSO and referral / GL administration.

General HR Support

• Respond to routine employee inquiries or direct them to the appropriate HR personnel.

Qualifications

• Bachelor or Diploma in Human Resource / Business Studies / Administration or any related field.
• Previous administrative or clerical experience, preferably in an HR environment.
• Familiarity with HR software and Microsoft Office Suite is an advantage.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Good communication skills, both verbal and written.
• Ability to maintain confidentiality and handle sensitive information professionally.