Talent & People Operations VA

Toniiq; Remote; MYR 100,000 - 150,000; Part time

Job summary

A fast-moving supplement brand is seeking an experienced HR Manager to oversee HR operations for remote teams. The ideal candidate will have over 3 years of recruiting experience, be comfortable with AI tools, and have a strong organizational mindset. This part-time role (20-25 hours/week) involves managing hiring pipelines, ensuring compliance, and enhancing the efficiency of HR processes. The position allows for flexible remote work with specified overlap to US Eastern time. Applications from regions with overlapping time zones are preferred.

Qualifications

• 3+ years experience in recruiting or HR for remote teams.
• Managed hiring processes from posting to offers.
• Excellent written communication skills.

Responsibilities

• Run hiring pipelines for operational and marketing roles.
• Turn role descriptions into job posts and scorecards.
• Maintain a live hiring tracker for candidate stages.

Skills

Recruiting experience

HR coordination

Excellent written English

Organizational skills

Process-oriented mindset

AI tool usage

Job description

About Us

Toniiq is a fast-moving, entrepreneurial supplement brand with a fully remote team across multiple time zones. We pride ourselves on lean operations, international collaboration, and high-performance culture without unnecessary bureaucracy. We’re looking for an experienced, proactive HR Manager to take full ownership of HR operations while keeping things efficient, compliant, and hands-off for our leadership team.

If you thrive in a fast-paced, results-driven environment and enjoy building HR systems that make hiring, compliance, and terminations seamless, this role is for you.

This is not a generic admin or VA role. We’re looking for someone with real recruiting and people operations experience for remote teams who wants to own hiring and lightweight people ops end-to-end for a fast-moving Amazon-first business.

You’ll partner closely with leadership to run structured, efficient hiring pipelines, maintain clarity around roles and team structure, and support role changes or exits in a professional, human way.

What You’ll Own

Hiring & Talent Acquisition

• Run hiring pipelines for Amazon-facing operational roles (analytics, reporting, listing/ops support) and selected marketing roles

• Turn rough role descriptions from leadership into clear job posts and scorecards (using AI where helpful)

• Post roles on agreed platforms and manage all inbound applicants

• Own the full hiring pipeline:

  • Initial CV/profile screening

  • Written screening questions + Loom/video prompts

  • Role-specific test tasks and output collection

  • Interview and paid trial coordination

• Maintain a live hiring tracker (Notion, ClickUp, or Google Sheets) showing each candidate’s stage

• Present 2–3 strong finalists per role, including a short written summary and recommendation

• Ensure a fast, structured process that minimizes leadership time while maintaining quality

Performance & Role Structure

• Create or update role scorecards and 30/60/90 plans using templates

• Help set up simple performance review rhythms and tracking

• Support leadership in keeping performance management lean, clear, and non-bureaucratic

Offboarding & Role Changes

• Support role changes, contract endings, and terminations in a structured, respectful way

• Prepare talk tracks and follow‑up documentation

• Coordinate timing, calls, and access/logistics

• Ensure consistency, professionalism, and clarity throughout the process

Systems & AI Enablement

• Use AI tools (e.g. ChatGPT) daily to draft and refine:

  • Job posts

  • Screening questions

  • Test tasks

  • Scripts and internal documentation

• Continuously improve hiring and people workflows so nothing falls through the cracks

Requirements

• 3+ years experience in recruiting, HR, or talent coordination for remote teams

• Background examples: recruiter, HR/talent coordinator, VA agency recruiter, people ops VA, etc.

• You’ve personally managed hiring end-to-end (posting → screening → tests → interviews → offers)

• Excellent written English — clear, concise, professional communication

• Comfortable on video (Looms, Zoom interviews, and occasional sensitive conversations)

• Highly organized — you naturally build trackers, lists, and processes

• Process- and systems‑minded — you enjoy turning messy workflows into repeatable systems

• Emotionally steady — calm, respectful, and professional in difficult situations

• AI-native — you already use tools like ChatGPT to move faster and produce better work

Role Details

• Type: Part-time VA, ~20–25 hours per week

• Location: Remote, with at least 4 hours overlap with US Eastern time most days

• Region preference: Philippines, Latin America, Eastern Europe (or similar overlapping time zones)