T&T Associate - Executive Assistant - SG

Deloitte PLT; Penang; On-site; MYR 157,000 - 221,000; Full time

Job summary

A leading consulting firm is looking for an Executive Assistant to support high-level executives. Responsibilities include managing schedules and travel arrangements, handling confidential materials, and providing administrative support. The ideal candidate has a diploma in business administration, 3-5 years of experience as an Executive Assistant, and strong communication and organizational skills. This role requires the ability to multitask and work in a fast-paced environment, ensuring professionalism at all times.

Qualifications

• Proven experience as an Executive Assistant or a similar role, preferably supporting c-level executives.
• 3-5 years of working experience is required.
• Ability to maintain professionalism in a fast-paced environment.

Responsibilities

• Manage and maintain executives' schedules and appointments.
• Arrange travel logistics including hotel bookings and visa.
• Handle confidential materials and record meeting minutes.

Skills

Strong organizational skills

Time-management skills

Excellent verbal communication

Excellent written communication

Proficiency in Microsoft Office

Proficiency in Concur

Education

Diploma in Business Administration

Job description

Location: Singapore, Singapore, SG

Service Line / Portfolios: Business Operations/Office Services

Overview

Ready to unleash your potential with us? Join the winning team now! An Executive Assistant plays a crucial role in supporting high‑level executives by managing various administrative tasks. This role entails delivering comprehensive executive assistance to Senior Executive Directors.

Responsibilities

• Manage and maintain Partners schedules, appointments, travel, hotel and visa arrangements.
  • Scheduling appointments, calls and meetings, including internal and external logistics arrangement (off‑site meetings) if required.
  • Arrange travel logistics, including hotel bookings, flights and Visa when required.
  • Working closely with mobility team to ensure compliance with the latest travel protocols.
• Submit executives’ timesheets and expense claims.
  • Ensure timely submission of timesheets and expense claims via Concur for Executive Directors.
  • Answer and manage incoming queries related to consulting.
• Schedule and coordinate calls, meetings/events, and meeting logistics.
  • Handle confidential materials as required.
  • Assist in compiling and producing meeting presentation materials. Prepare and edit correspondence & communication. File and retrieve documents and reference materials.
  • Attend meetings and accurately record meeting minutes when required.
• Receive and interact with guests/visitors.
• Provide executive assistance support to visiting Executive Directors, as needed.
• Liaise with internal staff at all levels.
• Collaborate closely with other Executive Assistants in the region, including providing support during periods of absence.
• Providing administrative support to the management team and other departments as required.

Ad‑hoc Services

• Support ad‑hoc matters assigned by the Team Lead/Regional Managing Director/Senior and Executive Directors
• Support Team Lead on Firm events.

Your role as a leader

At Deloitte, we believe in the importance of empowering our people to be leaders at all levels. We connect our purpose and shared values to identify issues as well as to make an impact that matters to our clients, people and the communities. Additionally, Associate across our Firm are expected to:

• Actively seek out developmental opportunities for growth, act as strong brand ambassadors for the firm as well as share their knowledge and experience with others.
• Respect the needs of their colleagues and build up cooperative relationships.
• Understand the goals of our internal and external stakeholder to set personal priorities as well as align their teams’ work to achieve the objectives.
• Constantly challenge themselves, collaborate with others to deliver on tasks and take accountability for the results.
• Build productive relationships and communicate effectively in order to positively influence teams and other stakeholders.
• Offer insights based on a solid understanding of what makes Deloitte successful.
• Project integrity and confidence while motivating others through team collaboration as well as recognising individual strengths, differences, and contributions.
• Understand disruptive trends and promote potential opportunities for improvement.

Requirements

• Education: Should possess at least minimum Diploma in business administration or a related field is preferred.
• Experience: Proven experience as an Executive Assistant or a similar role. Preferable supporting a c‑level executive with 3‑5 years working experience. Able to commence within short notice will be desirable.
• Skills: Able to multi‑task and work in matrix organization reporting structure, with strong organizational and time‑management skills. Ability to handle confidential and sensitive materials and critical assignments professionally. Independent, meticulous, and able to maintain high professionalism in a fast‑paced environment. Excellent verbal and written communication skills. Highly proficient in Microsoft Office and Concur. Resourceful and well‑organized.
• Personal Attributes: Mature, responsible, and hard‑working with a pleasant personality. A natural ability to prioritize, proactive and self‑motivated. Flexibility and adaptability to changing priorities.

Due to volume of applications, we regret only shortlisted candidates will be notified.

Please note that Deloitte will never reach out to you directly via messaging platforms to offer you employment opportunities or request for money or your personal information. Kindly apply for roles that you are interested in via this official Deloitte website.

Requisition ID: 111882