Supply Chain and Admin Specialist

PERSOL; Selangor; On-site; MYR 70,000 - 90,000; Full time

Job summary

A leading recruitment firm seeks a Supply Chain and Admin Specialist in Malaysia. The role involves leading supply chain operations, managing inventory, and coordinating regulatory compliance. Candidates should have a Bachelor's degree in a relevant field and at least 5 years of experience. Strong analytical and communication skills are essential. The position demands an individual capable of problem-solving independently and influencing various stakeholders. This opportunity offers the chance to optimize operations within a collaborative environment.

Qualifications

• At least 5 years of relevant experience in supply chain management.
• Demonstrated solid understanding of supply chain operations.
• Good communication and stakeholder management skills.

Responsibilities

• Lead monthly Sales & Operations Planning meetings.
• Manage inventory levels across multiple locations.
• Ensure compliance with regulatory requirements.

Skills

Supply Chain Operations

Procurement

Inventory Management

Analysis

Stakeholder Management

Problem-solving

Education

Bachelor’s degree or Diploma in Supply Chain Management, Business Administration, Logistics, Operations Management

Job description

Supply Chain and Admin Specialist (ID: 694080)

Job Scope: Supply Chain Operations & Planning

Lead and facilitate the monthly Sales & Operations Planning (S&OP) meetings for Malaysia (MY) and Singapore (SG), own and maintain the S&OP review files, and perform analysis to monitor demand, supply and inventory trends.

Lead local supply chain operational and planning activities to ensure continuity of business operations.

Raise Purchase Orders (POs) in the ERP system for non-centrally planned products and closely follow up with the regional distribution hub to ensure timely shipment and delivery.

Analyze supply chain performance and drive actions to optimize operational effectiveness and service levels.

Inventory Management

Manage inventory levels across MY & SG to ensure adequate stock availability.

Coordinate the destruction of obsolete and damaged products and follow up on post-destruction documentation to support inventory write-off processes.

Participate in the annual physical inventory count at the warehouse and investigate inventory variances to ensure accurate reconciliation in the ERP system.

Monitor open orders and proactively propose mitigation actions to minimize potential supply disruptions or business interruptions.

Work closely with internal and external stakeholders to resolve delivery or supply issues efficiently.

Regulatory & Cross-Functional Coordination

Collaborate closely with the local team to ensure inbound shipments comply with all applicable regulatory and compliance requirements.

Support cross-functional coordination between supply chain, regulatory and logistics teams to ensure smooth end-to-end operations.

Manage vendors and contracts for general administrative services, ensuring compliance with contractual terms and company policies.

Raise Purchase Requisitions (PRs) and Purchase Orders (POs) for administrative needs and verify invoices against approved contracts in the procurement system.

Maintain, renew and monitor office licenses, equipment and facilities to ensure uninterrupted operations.

Oversee office housekeeping services and managing office supplies.

Documentation & Compliance

Maintain and administer documentation systems, including contract management databases, training records, filing and archiving, in compliance with company SOP requirements.

Support the editing and maintenance of local SOP documents.

Coordinate with the Company Secretarial firm to ensure accuracy and completeness of directors’ information and timely statutory submissions in accordance with local regulatory requirements.

Office & Executive Support

Coordinate office events, including internal and external meetings and guest visits.

Provide comprehensive secretarial and administrative support to the General Manager.

IT & Systems Support

Coordinate the ordering, setup, and deployment of PCs and IT peripherals.

Troubleshoot and resolve IT equipment issues by liaising with Global IT, IT OSS, vendors, and asset management teams.

Coordinate with IT OSS to provide ongoing IT support to the local office and ensure timely updates of the IT asset and inventory records.

Compliance and integrity

Strict implementation and adherence to internal and statutory guidelines, instructions, processes and systems.

Strict adherence to the local fiscal and related regulations of the respective country.

Inform timely on potential issues, assess the risks and propose corrective measures.

Requirements

Bachelor’s degree or Diploma in Supply Chain Management, Business Administration, Logistics, Operations Management or a related field

At least 5 years’ experience in relevant experience

Demonstrated solid understanding of supply chain operations, including planning, procurement, inventory management, and logistics processes

An analytical mindset and be a self-starter, being able to see opportunities and solve problems independently

Good communication and stakeholder management skills, being able to work with both management and employees in the organization

Presenting your views and being challenged

Work independently with the ability to influence multiple stakeholders

Demonstrated ability to identify and drive continuous improvement opportunities.

Professional business English (oral and written) as well as local language as required