Shipping Officer

Masimo; Pasir Gudang; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading logistics firm is seeking a Shipping Officer responsible for overseeing shipments and maintaining documentation. The ideal candidate will have at least 2 years of experience in logistics, along with strong communication and analytical skills. This role requires effective coordination with various teams to ensure timely shipments and compliance with regulations. A Bachelor's Degree is required. This position is based in Pasir Gudang, Malaysia and may include local travel.

Qualifications

• 2+ years of experience in warehouse, distribution, and logistics.
• Experience supervising personnel in warehouse and shipping.
• Ability to manage workloads accurately.
• Strong communication skills across functional areas.

Responsibilities

• Coordinate resource allocation based on shipping plans.
• Maintain documentation and communicate with teams.
• Monitor audits and adherence to shipping processes.
• Establish KPI monitoring for operational efficiency.

Skills

Resource allocation

Communication skills

Analytical capacity

Attention to detail

Problem-solving

Organizational skills

Education

Bachelor’s Degree

Tools

Microsoft Office

Job description

Job Summary

The Shipping Officer is responsible for verifying and maintaining records of shipments. Supervise the preparation of the loads for shipment as well as the preparation of the shipping documentation. Perform workload-based resource allocation to maximize productivity in daily activities. Maintains constant communication with the Export area for the preparation of customs documents on time, and the logistics area coordinating the transportation requirements.

The Shipping Officer must analyze trends, identify opportunities, motivate and develop his staff to achieve shipments on time, with the part numbers and quantities required.

Duties & Responsibilities

• Perform the allocation of resources according to the shipping plan, focused on a structure based on workloads to obtain maximum productivity and efficiency.
• Coordinate the preparation of documents, such as shipment report, carrier documents and any other document that applies according to the regulations of the destination country.
• Establish an effective communication system with the distribution analysts, ensuring that the shipment requirement is met for each of the destinations.
• Maintain continuous coordination and communication with the Exports team.
• Monitor the audit process and adherence to shipping processes
• Maintain proper administration of shipping records.
• Coordinate transportation requirements with the logistics team.
• Monitor that the destination DCs receive the documentation of the shipments according to the requirements of each of the DCs.
• Establish and maintain the indicator monitoring system (KPI) and establish the actions that maintain the operation at high levels of efficiency.
• Collaborate with the area responsible for improvement projects maintaining a focus on Safety, Quality and Efficiency

Minimum & Preferred Qualifications and Experience

Minimum Qualifications

• 2 or more years of related experience in warehouse, distribution and logistics transportation.
• Experience in supervising personnel in warehouse and shipping areas.
• Ability to properly structure daily workloads, and get work done accurately and completely
• Flexible, creative and capable of implementing innovative ideas.
• Focused on achieving shipment objectives and requirements
• Ability to effectively execute more than one task simultaneously
• Analytical capacity in the creation and analysis of trends with a focus on safety, quality and efficiency.
• Develop reports and analysis from data sets using analytical and statistical tools.
• Organized individual with the ability to process details efficiently and accurately and exhibits excellent follow-through.
• Highly adaptable, flexible and willing to accept new ideas, processes and procedures.
• Excellent communication skills (oral, written, presentation) with the ability to communicate with the different functional areas.

Preferred Qualifications

• Strong analytical and good decision-making skills;
• Demonstrate intermediate to advanced skills when utilizing Microsoft Office Professional products

Education

Bachelor’s Degree

Physical requirements/Work Environment

This position primarily works in an office environment. It requires frequent sitting, standing and walking. Daily use of a computer and other computing and digital devices is required. May stand for extended periods when facilitating meetings or walking in the facilities. Some local travel may be necessary, so the ability to operate a motor vehicle and maintain a valid Driver’s license is required.

The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described.