Shipping Executive

Jaya Nets; Kapar; On-site; MYR 30,000 - 50,000; Full time

Job summary

A logistics company located in Malaysia is seeking a proactive Shipping Executive to oversee shipping and logistics activities. The role requires managing all shipment documentation, coordinating with freight forwarders and internal teams for timely deliveries, and handling customs clearance. Ideal candidates will have a relevant degree and 2–4 years of experience in shipping or logistics. Strong negotiation and organizational skills are essential for success in this fast-paced environment.

Qualifications

• 2–4 years of experience in shipping or logistics.
• Strong knowledge of shipping documentation and customs regulations.
• Proficient in MS Office and experienced with ERP systems is a plus.

Responsibilities

• Manage shipping and logistics activities.
• Ensure accurate documentation for shipments.
• Track and monitor shipments to ensure timely delivery.
• Handle customs clearance procedures.
• Negotiate freight rates and contracts with logistics providers.

Skills

Attention to detail

Strong negotiation skills

Organizational skills

Ability to multitask

Excellent communication

Problem-solving

Education

Diploma or Bachelor’s degree in Logistics or related field

Tools

MS Office

ERP systems (GSM, SYSPRO)

Job description

We are seeking a detail-oriented and proactive Shipping Executive to manage and oversee all shipping and logistics activities. The role involves coordinating with freight forwarders, customs agents, and internal departments to ensure timely and cost-effective shipping of goods domestically and internationally.

Key Responsibilities

• Plan, coordinate, and monitor the shipment of goods.
• Ensure accurate documentation for all shipments (e.g., invoices, packing lists, shipping instructions, Bill of Lading, etc.).
• Liaise with freight forwarders, shipping lines, and transport agencies to arrange pickups and deliveries.
• Track and monitor shipments to ensure timely delivery.
• Handle customs clearance procedures and ensure compliance with relevant import/export regulations including issuing CO and other relevant documents.
• Resolve shipping issues, including delays, damages, or lost items.
• Negotiate freight rates and contracts with logistics providers.
• Maintain shipping records and prepare periodic reports.
• Work with inventory and warehouse teams to ensure shipping schedules align with stock levels and customer requirements.
• Maintain strong relationships with logistics vendors and service providers.
• Continuously seek cost‑saving opportunities in shipping and logistics operations.

Qualifications

• Diploma or Bachelor’s degree in Logistics, Supply Chain Management, International Business, or a related field.
• 2–4 years of experience in a similar shipping or logistics role.
• Strong knowledge of shipping documentation, Incoterms, and customs regulations.
• Proficient in MS Office; experience with ERP systems (GSM, SYSPRO) is a plus.
• Excellent communication, negotiation, and organizational skills.
• Ability to multitask and work under pressure in a fast‑paced environment.